[RhythmAgogo] Trivia Night Planning Meeting Notes

[Neil Jones]

Here are the notes, in the body and as an attachment. Also, the next
meeting will be on October 18th, location to be announced (likely a
restaurant or lounge in Sutherland) at 6:30 pm, prior to the Durga Puja gig
at St. Paul's United Church.

These are also in an editable Google Doc that Carolyn has created. If you
go to the link below, you can view and edit the document:
https://docs.google.com/document/d/1ru-wywLCpEGGd67KYtwvdO5_yFSmIscKXPTfNf6K2Cw/edit?usp=sharing

The notes:

*Order of the doing of the things (more or less)*

Location -> Date -> Theme, Format & Price  -> Promotions -> Prizes

Ongoing: Questions

Already more or less decided: Pricing



*Location*

Neil will look into The Woods

Neil will into The Rook & Raven

Neil will look into Louis’/Louis’ Loft

Carolyn will look into King Me

Fred will look into Amigos



*Date*

Ideally, between Nov. 21st and 30th

Chelsea and Fred are away for a week in November, back on the 20th

Preferably before December (holiday season), but first week of Dec. possible



*Theme*

Culture? Multiculturalism? International music? No particular theme?



*Format*

Play in rounds – different theme per round; different band member hosts
each round

Six rounds

Ten questions per round

Break halfway through

Different kinds of rounds – diff. delivery systems

Audio questions: Guess that instrument/song/musician



*Pricing*

$40 per team

Team size: probably teams of four, but we will have to base this on what
seating is like in our chosen venue once that is determined

Waiting list



*Promotions*

Fred will make posters

Fred can get his friend to send out to eager trivia-goers

Maybe David can put this out in international student networks?

Each band member will try to bring a bunch of friends



*Possible Open Door partnership*

Do event in partnership with Open Door?

Could we then offer charitable receipts?

Culture/Multiculturalism themed?

Split profits with SODS? Or all into us a program of/through SODS?

Neil will talk to Julie about possibilities



*Prizes*

Collect prize donations

Chelsea will coordinate: list of who’s going where; picking up donations

First, second, and third place, and a scrambly final bonus round prize

Also a door prize?

Before seeking prizes, get location and date firmed up

Neil will draw up a donation-seeking letter to give to businesses.



*Places to ask for prizes*

All the music shops

Restaurants – free lunch or something

Turning the Tide bookstore

T-shirts: band shirts: Amigos??

Rhythm Agogo shirts

Artsy places

Haircuts/barbering

Beauty products – Uncle Mike’s?



*Questions*

Each of us will brainstorm themes and questions and populate the Google Doc

Have six band members each take on responsibility for coordinating the
theme and questions for one of the six rounds
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