[GSA Council] [IMPORTANT] Amendments to the Meeting Announcement

[President GSA]

Hi Jimmy,

Let me start by asking you if you are sending this email in the capacity of
A&S United  (I see that in your signature) or A&S Director. In my opinion,
now that the GSA members have elected us, we need to represent the GSA
members not the election slates.

Moreover, I request you to please check the Robert's Rules regarding this
matter in detail. As per the last motion, 'the 21st June Council meeting
was adjourned until Friday June 28, 2019, 6 pm for appointment of Council'.
This is an adjournment meeting as per the Robert's rules.

Best regards,

Aditya Taneja
President


Graduate Students' Association
Concordia University, 2030 Mackay · Montreal · QC · H3N 1J1
tel  514.848.2424.x7903  ·  fax  514.848.7904

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On Thu, Jun 27, 2019 at 4:39 PM jimmykailuncaao <s115290a1234 at gmail.com>
wrote:

> Hello everyone, this is important:
>
>
> I’d like just to say that the announcement about the upcoming meeting is
> inaccurate. We need the following corrections in order for it to be a
> legitimate meeting:
>
> 1. the title should just be "Council Meeting" instead of "Special Council
> Meeting";
>
> 2. the time should be "6:00pm - 9:30pm" instead of "6:00pm - 7:00pm"; and
>
> 3. all meeting agendas always have "Other Business" even if there is none.
> This is a democratic gesture.
>
>
> Please recall that:
>
> 1. it was determined in email correspondence that the GSA Bylaws don't
> account for special meetings, in which case Robert’s Rules state that they
> are not permitted (See emails sent by Meeting Facilitator and by Yasser
> Jaber);
>
> 2. it is also determined that this meeting would still be permitted under
> the rules as a regular meeting, given the GSA Bylaws imposing no limit on
> the number of meetings and that the Council has chosen not to set a fixed
> meeting schedule (See emails sent by Yasser Jaber, Federico Bettini, Xun
> He);
>
> 3. therefore, this is a regular meeting and can take place only if
> directors who did not receive 7-days notice agree to waive their rights to
> be notified, and only if all members are notified about the (regular)
> meetings (See emails sent by Meeting Facilitator); and
>
> 4. the duration of meetings, historically, has never ever (ever) been
> announced as under 3 hours. Currently, members may conceive that it will be
> a quick special meeting, which our Bylaws forbid.
>
>
> *Response requested:*
>
> *May whoever is in charge of sending meeting announcements please re-send
> an amended announcement with the title “Council Meeting”, with the time
> stated as “6:00pm – 9:30pm”, and with “Other Business” included on the
> agenda.*
>
> *In addition, may the meeting facilitator confirm that he has received
> consents from whoever was absent at the end of last week’s council meeting.*
>
>
> Faithfully,
> Jimmy Kailun Cao
> Director - A&S United
> _______________________________________________
> Gsaconcordia mailing list
> Gsaconcordia at lists.resist.ca
> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>
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