[GSA Council] No Quorum yet! A meeting is necessary to review the tracker

Mon Feb 11 12:24:31 PST 2019

Dear Nura and the Director’s team,

I seconded Yihan’s motion but I wish we could have moved for such a motion
to help fix poor communication in GSA. We repetedly encouraged the
executive team to send emails in advance before scheduling a meeting in GSA
committees including Student Life and Hiring commitee. However, they
informed us about the date and time just a few hours before starting the
meeting. What do you think?

On Mon, Feb 11, 2019 at 2:17 PM Nura Jabagi <nurajabagi at gmail.com> wrote:

> Hi Yihan
>
> Per the bylaws “Meeting dates for each semester will be established within
> ten days of the of the start of the semester save summer”. So we can't set
> a new law (especially since changing the bylaws requires a GA, and quorum
> for that matter).
>
> However, if I remember correctly, last year's GSA moved to remove certain
> directors that were consistently unavailable for meetings (via the doodle)
> and/or not present in actual meetings. This is something stipulated in the
> bylaws and can be a possible way for action.
>
> Since Rouzbeh has access to the Doodle, maybe he can see if there are
> directors that are persistently late in providing their availability, as a
> first step. After that, perhaps it may be as simple as approaching certain
> individuals to confirm their continued interest in the GSA.
>
> Thanks,
>
> On Mon, Feb 11, 2019 at 2:04 PM Yihan Hannah Wu <h394097267 at gmail.com>
> wrote:
>
>> Thank you for the clarification, Nura.
>> So, I'm thinking Can we make a law for sending available times in
>> advance?
>> Like, must be sent at least one month before the meeting, otherwise,
>> you're not eligible to attend this meeting?
>>
>> Best,
>>
>> *Yihan*
>>
>>
>>
>> On Mon, Feb 11, 2019 at 1:53 PM Nura Jabagi <nurajabagi at gmail.com> wrote:
>>
>>> Hi Yihan,
>>>
>>> I am completely agreed with you. I have been asking since 2017 that the
>>> availabilities are not sent out until I am asked when I am free.
>>>
>>> That being said, we need to clarify two things:
>>>
>>> (1) You mention that 16 and 15 people vote for two days. In fact, the
>>> available slot is *for one evening February 18th*
>>> (2) As I mentioned previously, if the directors were timely in sending
>>> their available times *at the start of the term per the GSA bylaws, *I
>>> would have been free to chair the meeting. Because everyone takes so long
>>> to meet the requirements of setting their availability, my schedule fills
>>> up.
>>>
>>> So even if Rouzbeh takes my available time before sending out the
>>> Doodle, if the directors don't reply in a timely manner, my schedule will
>>> still fill up and I will schedule my work meetings when I need to schedule
>>> them.
>>>
>>> *I am speaking on an event on Feb 18th, which I organized back in
>>> January. I would have chosen a different date if we had a quorum at that
>>> time slot.*
>>>
>>> So ultimately, there one thing holding back meetings is people's apathy
>>> to fill in the doodle in a timely manner. I'm not pointing fingers, since
>>> this does not apply to everyone, but those who are slow, you know who you
>>> are.
>>>
>>> Nura
>>>
>>> On Mon, Feb 11, 2019 at 1:43 PM Yihan Hannah Wu <h394097267 at gmail.com>
>>> wrote:
>>>
>>>> Hi, Rouzbeh,
>>>> this is at least the third time for asking available time for February
>>>> council meeting. 16 and 15 people vote for two days, but Nura is not
>>>> available, so we can’t have meeting even we are all available. Now we have
>>>> to revote, which is not convenient for everyone I think.
>>>> So, next time, start from March, how about asking Nura’s availability
>>>> first, and then crate a doodle based on her time, and send it to us. I
>>>> think this may help.
>>>>
>>>> Thanks and regards,
>>>>
>>>> Yihan
>>>>
>>>>
>>>> On Mon, Feb 11, 2019 at 1:12 PM meeting facilitator <
>>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>>
>>>>> Hello Masoumeh,
>>>>>
>>>>> I meant having a council meeting date as soon as possible.
>>>>>
>>>>> Regards,
>>>>> Rouzbeh Ghouchani
>>>>>
>>>>>
>>>>> On Mon, 11 Feb 2019, 12:44 Masoumeh Zaare <masoumehzaare at gmail.com
>>>>> wrote:
>>>>>
>>>>>> Hi,
>>>>>>
>>>>>> Do you mean we have to schedule a meeting inviting the
>>>>>> interested directors to discuss the parts which need to be updated or
>>>>>> do you mean we have to agree upon the date and time of February
>>>>>> meeting ASAP to bring it up then?
>>>>>>
>>>>>> Thanks and regards,
>>>>>> Masoumeh
>>>>>>
>>>>>> On Mon, Feb 11, 2019 at 12:12 PM meeting facilitator <
>>>>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>>>>
>>>>>>> Dear all,
>>>>>>>
>>>>>>> If you want the *website* done, a *meeting* is *necessary* to
>>>>>>> review the tracker.
>>>>>>>
>>>>>>>
>>>>>>> Please vote for the February council meeting as early as you can.
>>>>>>> February 2019 GSA Council Meeting
>>>>>>> <https://doodle.com/poll/9dtsztvrab6bzipr>.
>>>>>>>
>>>>>>> I also *added a week in March* at February doodle.
>>>>>>>
>>>>>>> Also please indicate your preferences for *the rest of
>>>>>>> Winter GSA council meeting* dates.
>>>>>>>
>>>>>>> February 2019 GSA Council Meeting
>>>>>>> <https://doodle.com/poll/9dtsztvrab6bzipr>
>>>>>>> March 2019 GSA Council Meeting
>>>>>>> <https://doodle.com/poll/84g4x2ky6tqu78nt>
>>>>>>> April 2019 GSA Council Meeting
>>>>>>> <https://doodle.com/poll/ttvr9268cz97eyey>
>>>>>>> May 2019 GSA Council Meeting
>>>>>>> <https://doodle.com/poll/z253tw5pzaxkwqnm>
>>>>>>>
>>>>>>> *Please submit your preferences as soon as you can to give the
>>>>>>> Service manager enough time to book a room.*
>>>>>>>
>>>>>>> Please let me know if you have any questions.
>>>>>>>
>>>>>>> Thank you kindly,
>>>>>>> Rouzbeh Ghouchani
>>>>>>> _______________________________________________
>>>>>>> Gsaconcordia mailing list
>>>>>>> Gsaconcordia at lists.resist.ca
>>>>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>>>>
>>>>>> _______________________________________________
>>>>> Gsaconcordia mailing list
>>>>> Gsaconcordia at lists.resist.ca
>>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>>
>>>> --
>>>> *Yihan Wu (Hannah) *
>>>> Concordia University
>>>> MEng-Building/Construction Management
>>>> Tel: (+1)438-926-8333
>>>> Email:  hannahyihaniso at gmail.com/ h394097267 at gmail.com
>>>>
>>>> _______________________________________________
>>>> Gsaconcordia mailing list
>>>> Gsaconcordia at lists.resist.ca
>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>
>>>
>>>
>>> --
>>> *Nura Jabagi, MBA*
>>> PhD Candidate | Business Technology Management
>>> John Molson School of Business
>>> *Concordia Public Scholar*
>>> linkedin.com/in/nurajabagi <http://www.linkedin.com/in/nurajabagi>
>>>
>>>
>
> --
> *Nura Jabagi, MBA*
> PhD Candidate | Business Technology Management
> John Molson School of Business
> *Concordia Public Scholar*
> linkedin.com/in/nurajabagi <http://www.linkedin.com/in/nurajabagi>
>
> _______________________________________________
> Gsaconcordia mailing list
> Gsaconcordia at lists.resist.ca
> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.resist.ca/pipermail/gsaconcordia/attachments/20190211/27853372/attachment.html>