[GSA Council] ***New Meeting Dates for March

Wed Mar 21 15:45:36 PDT 2018

Hi Carlos,

I doubt it that we'll be able to reach quorum for the March meeting, but I
think that we should find a way to meet regardless.

We could attempt to make an amendment to the bylaws and include the section
on moral quorum via email. Is there a procedure in place to do that,
Carlos? If we must absolutely wait until we meet to modify the bylaws, then
we might as well call it a day since it clearly seems that we won't be able
to meet before the end of our mandate (taking into Thufile's point on final
exams, end of semester, etc.).

Alternatively, I'd like to echo Carlos message to councilors that know that
they won't be able to attend to future meetings, as this reduces the number
of people needed to reach quorum. This may seem a bit harsh, but I am not
proposing anything that I wouldn't do myself (i.e., if I can't attend the
April and May meetings, I'll simply resign to make it easier for you all to
meet, if it helps). We really should think about how this looks from the
outside; it is simply unbecoming for the body of representatives to be
unable to carry simple duties.

Thanks,
Angelica

On Wed, Mar 21, 2018 at 6:10 PM, meeting facilitator <
meetingfacilitator.gsa at gmail.com> wrote:

> Hello all, as mentioned in the earlier email please free to indicate your
> availability on weekends as well. I have still not heard from Sarah or
> Masair at all.
>
> If we cannot decide on a meeting in March then the executives should treat
> this as no quorum so that they can again receive their bursaries.
>
> Thanks,
> Carlos
>
> On Mon, Mar 19, 2018 at 11:05 PM, meeting facilitator <
> meetingfacilitator.gsa at gmail.com> wrote:
>
>> Thanks for providing clarity on that Thufile and I agree with you. I will
>> continue efforts to have a meeting in March. Judging from below the 27th
>> may not work, but the 30th seems to be popular. If I exclude Nura from
>> that, we have 7 councillors out of 9 needed. So if at least two can shift
>> their commitments around that day may work. Alternatively, I have also
>> added some weekend dates 24th, 25th and 31st if that works better for
>> people. Link <https://doodle.com/poll/enw4rtb72dmaa54r>
>>
>>
>>
>>
>>
>> On Mon, Mar 19, 2018 at 3:14 PM, Thufile Ariful Mohamed Sirajudeen <
>> academic at gsaconcordia.ca> wrote:
>>
>>> Hello Carlos,
>>>
>>> Thank you for your email.
>>>
>>> I am doubtful if it would be practically possible to have two council
>>> meetings in one month, as we are not in a position to hold one meeting per
>>> month.
>>>
>>> And secondly April is exam season, hence I doubt if all of us would have
>>> time to have two council meetings in April, since all of us would be
>>> tightly held up with our final exams and project preparations.
>>>
>>> Also we will be having the annual GA elections and still we have not
>>> confirmed on the GA which I guess would also happen in April. So I feel two
>>> council meetings in April is not practically efficient and feasible.
>>>
>>> I believe we have a room booked for 27th of March for the council
>>> meeting as per the first doodle if I am not wrong. But I am not sure on
>>> this date. May be the VP internal Taufiq can confirm us on the earlier date
>>> and room booked.
>>>
>>> Let us try to have a meeting for march and I kindly request the council
>>> to try and achieve quorum for March council meeting.
>>>
>>> It would be better to have a council meeting in March. But it's upto the
>>> council to make a decision.
>>>
>>> Thank you.
>>>
>>>
>>>
>>> On Mon, Mar 19, 2018, 12:11 PM meeting facilitator, <
>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>
>>>> Hello all, I am very discouraged as my efforts to bring you all
>>>> together for a meeting in March have failed repeatedly. It is important for
>>>> the councillors whose schedules have become too busy or for whatever other
>>>> reason cannot make themselves more available to consider stepping away from
>>>> council. This will have two effects, firstly, it will allow us to reach
>>>> quorum more easily; secondly, it will allow other individuals with more
>>>> time to step in and become more involved.
>>>>
>>>> The idea behind the bylaws stating that meeting dates must be selected
>>>> in advance of the semester is so that individuals can fix the dates in
>>>> their schedules and work their other commitments around those dates (other
>>>> than extraneous circumstances). This has worked very well in the past.
>>>>
>>>> I have given up trying to schedule a March meeting. I will send a
>>>> separate email for two meetings in April. As always, any suggestions or
>>>> feedback are welcome.
>>>>
>>>> Best,
>>>> C
>>>>
>>>>
>>>>
>>>> On Thu, Mar 15, 2018 at 12:52 PM, meeting facilitator <
>>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>>
>>>>> Update:  I have still not received availability for the March meeting
>>>>> from Sherif, Sarah and Masair.
>>>>>
>>>>> Please do so immediately, here is the Link to vote
>>>>> <https://doodle.com/poll/enw4rtb72dmaa54r>.
>>>>>
>>>>> Thank you,
>>>>> C
>>>>>
>>>>> On Mon, Mar 12, 2018 at 7:35 PM, meeting facilitator <
>>>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>>>
>>>>>> I still only have 11 of 17 councillors who have voted.  For those who
>>>>>> have not yet voted, please do so as as soon as possible. You are really not
>>>>>> leaving us with enough time to properly organize/prepare for the meeting.
>>>>>>
>>>>>>
>>>>>>
>>>>>>
>>>>>> On Mon, Mar 12, 2018 at 12:03 PM, meeting facilitator <
>>>>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>>>>
>>>>>>> I have only heard from these councillors over the last 3 days. It is
>>>>>>> impossible to schedule these meetings if people are not taking a few
>>>>>>> minutes to give their availability.
>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>> On Fri, Mar 9, 2018 at 8:16 AM, meeting facilitator <
>>>>>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>>>>>
>>>>>>>> Hello all, it doesn't look like a meeting can happen on March 21st.
>>>>>>>> I have selected some other popular dates (based on prior voting) to vote on
>>>>>>>> again. Sorry to those who already made their selections and have to vote
>>>>>>>> again, it is too much of an effort to try to do it manually through emails.
>>>>>>>>
>>>>>>>> Link to vote <https://doodle.com/poll/enw4rtb72dmaa54r>
>>>>>>>>
>>>>>>>> Thank you,
>>>>>>>> Carlos
>>>>>>>>
>>>>>>>
>>>>>>>
>>>>>>
>>>>>
>>>> _______________________________________________
>>>> Gsaconcordia mailing list
>>>> Gsaconcordia at lists.resist.ca
>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>
>>>
>>
>
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