[GSA Council] Important: Upcoming General Assembly

meeting facilitator meetingfacilitator.gsa at gmail.com
Sat Mar 17 12:26:28 PDT 2018 

Will do Geoff, I am just waiting to receive the GA agenda.

On Fri, Mar 16, 2018 at 8:27 PM, Geoff Weissbach <geoff.weissbach at gmail.com>
wrote:

> I'm sure it'll be great but please CC me so I can make sure I completely
> support it if my name is going on the motion.
>
> Thanks,
>
> On Mar 16, 2018 8:03 PM, "meeting facilitator" <
> meetingfacilitator.gsa at gmail.com> wrote:
>
>> Someone from executive team, please send me a copy of the *new* agenda
>> for the GA in pdf at the earliest possible. I will draw up a motion (moved
>> by Geoff and another councillor) and have the council vote on it.
>>
>>
>>
>> On Fri, Mar 16, 2018 at 2:48 PM, Geoff Weissbach <
>> geoff.weissbach at gmail.com> wrote:
>>
>>> Hi Guys,
>>>
>>> In response to Nura here is my weigh in:
>>>
>>> The bylaws clearly state the following:
>>>
>>> *Article XII, Section 7.       In the event of an unfilled or vacant
>>> Council or Executive position, the Council shall within forty-five (45)
>>> calendar days call a by-election through ballots in a general assembly to
>>> elect members who satisfy the candidacy criteria as outlined in Article
>>> XII, section 6. Members shall be provided notice of the vacant positions at
>>> least ten (10) days before the elections.*
>>>
>>>
>>> *This must be followed we have enough controversy without giving
>>> ourselves more. **Anyone** who challenges the election will be correct
>>> and the election will be invalidated.*
>>>
>>>
>>>
>>> *Article XVII Section 3.2 The Agenda for the general Assembly is subject
>>> to ratification by council and requires two-thirds (2/3) assent of the
>>> voting Councillors present.*
>>>
>>>
>>> This can be done by email since we have been unable to meet, but the
>>> Agenda needs to be approved by council.
>>>
>>>
>>> "People couldn't meet" is not a reason to bypass procedure, email is the
>>> instant solution to people being unable to meet, we also have most of each
>>> other on WhatsApp.
>>>
>>>
>>> We must follow procedure, its not complex, in fact its critical to
>>> provide a fair and open experience to students.
>>>
>>>
>>>
>>> Next Steps:
>>>
>>>
>>> Please get a motion by email for approval of the Agenda if you would
>>> like me to motion it, please send me the Agenda and a draft of your motion
>>> and I will.
>>>
>>>
>>> Pick a different date for the GA and be ready to give Minimum 10 days
>>> notice, we should also be aiming for more.
>>>
>>>
>>> Upon verifying my events portal I see that there are room options for
>>> example: There is a 300 seat amphitheater available in the JMSB MB the
>>> evening of Friday April 6th at 6pm.
>>>
>>>
>>> I strongly urge us to hold the GA in the evening. The idea that we are
>>> excluding working students is and has been very problematic for years.
>>>
>>>
>>> Draft a proposal for Nura to Chair the GA, (Assuming Nura you are
>>> available and interested)
>>>
>>>
>>> Thanks,
>>>
>>>
>>> *Geoff Weissbach*
>>>
>>> On Fri, Mar 16, 2018 at 1:54 PM, Nura Jabagi <nurajabagi at gmail.com>
>>> wrote:
>>>
>>>> ​​
>>>> Small typo (in bolded underlined text), to re-clarify:
>>>>
>>>> Secondly, regarding the AGENDA. Following the bylaws that are outlined
>>>> to ensure oversight and governance,
>>>> *​I believe that ​stating that a previously drafted agenda which didn't
>>>> change much is ​insufficient and opens the GSA to further controversy and
>>>> unnecessary complications​.  *
>>>>
>>>> On Fri, Mar 16, 2018 at 1:51 PM, Nura Jabagi <nurajabagi at gmail.com>
>>>> wrote:
>>>>
>>>>> ​​Hi Everyone,
>>>>>
>>>>> Thanks Deepak for sharing this information. I will quickly clarify a
>>>>> few things
>>>>> ​ in response to your reply,​
>>>>> and in doing so, will address Angela's final query regarding my
>>>>> participation.
>>>>>
>>>>> ​​
>>>>> *​​Firstly, the NOTICE OF GA was sent at 12:34​am​ on the 14th of
>>>>> March. ​*T​his​ is both​ 'technically' and ​in ​actuality the 14th of
>>>>> ​M​arch, ​which is not
>>>>> ​the minimum ​
>>>>> 10 days prior as per your bylaws. If Council believes this to be
>>>>> "acceptable" since it is "almost equal to 10 days prior notice" then this
>>>>> is your decision as a group. I am merely doing my duty of alerting you to
>>>>> these bylaws.
>>>>>
>>>>> ​​
>>>>> *​​Secondly, regarding the AGENDA. *Following the bylaws that are
>>>>> outlined to ensure oversight and governance,
>>>>> ​I do not believe that ​
>>>>> stating that a previously drafted agenda which didn't change much is
>>>>> ​insufficient and opens the GSA to further controversy and unnecessary
>>>>> complications
>>>>> ​. I think it's unfortunate that ​
>>>>> ​"
>>>>> ​
>>>>> GA committee members were unresponsive to the mails after two
>>>>> attempts", however, the GSA is
>>>>> holding elections in this general assembly which is not in the agenda,
>>>>> and has an entire protocol according to your bylaws (please see Article XIV
>>>>> – Elections
>>>>> ​). ​
>>>>> I will not restate these as it is a waste of time
>>>>> ​, but I will draw your attention to the fact that there is a minimum
>>>>> notice for such elections in order to ensure interested individuals to have
>>>>> sufficient time to fulfill requirements for candidacy. This has not been
>>>>> met, since the email was sent on the 14th of March.
>>>>>
>>>>> *​​​Ultimately, the decision regarding holding the GA lies with
>>>>> Council, and not me. However, after reviewing the situation, and the ​lack
>>>>> of ​compliance with the Bylaws​ (as there are still items left unaddressed
>>>>> by Deepak)​, I ​personally ​do not feel ​comfortable​ to be the Chair for
>>>>> this meeting. I withdraw myself as Chair​ for the General Assembly.*
>>>>>
>>>>> ​Thank you kindly,
>>>>> Nura​
>>>>> ​
>>>>>
>>>>> On Fri, Mar 16, 2018 at 1:16 PM, Deepak Reddy Erropole <
>>>>> mobilization at gsaconcordia.ca> wrote:
>>>>> Hello all,
>>>>>
>>>>> I think i can answer few queries but not all.
>>>>>
>>>>> AGENDA
>>>>>
>>>>> The agenda of the GA didnt change much (except for the by-elections)
>>>>> from the previously drafted one.
>>>>>
>>>>> And the agenda has already been shared to the council with the date
>>>>> and time and was approved.
>>>>>
>>>>> So  I as the chair of the GA committee after discussing with the
>>>>> executives didn't think the need of discussing the same agenda again. (as
>>>>> GA committee members were unresponsive to the mails after two attempts)
>>>>>
>>>>>
>>>>> NOTICE OF GA
>>>>> Newsletter was sent mid night of 13th (technically 14th), and almost
>>>>> equal to 10 days prior notice. We think that is acceptable.
>>>>>
>>>>> Website is taken care by President or Vice president external currently
>>>>>
>>>>> GA was not published on newspaper even previously and we are following
>>>>> the same
>>>>>
>>>>> Thanks & Regards
>>>>>
>>>>> Deepak Reddy Erropole
>>>>> Vice President Mobilization
>>>>>
>>>>> Graduate Students Association
>>>>> Concordia University
>>>>> <https://maps.google.com/?q=Concordia+University+2030+Mackay+%C2%B7+Montreal+%C2%B7+QC&entry=gmail&source=g>
>>>>> 2030 Mackay · Montreal · QC
>>>>> <https://maps.google.com/?q=Concordia+University+2030+Mackay+%C2%B7+Montreal+%C2%B7+QC&entry=gmail&source=g>
>>>>> · H3N 1J1
>>>>> t 514.848.2424.x7900 <(514)%20848-2424> · m 514.578.5672
>>>>> <(514)%20578-5672>
>>>>>
>>>>>
>>>>>
>>>>>
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>>>>>
>>>>> On Mar 16, 2018, at 1:15 PM, Deepak Reddy Erropole <
>>>>> mobilization at gsaconcordia.ca> wrote:
>>>>>
>>>>> Hello all,
>>>>>
>>>>> I think i can answer few queries but not all.
>>>>>
>>>>> AGENDA
>>>>>
>>>>> The agenda of the GA didnt change much (except for the by-elections)
>>>>> from the previously drafted one.
>>>>>
>>>>> And the agenda has already been shared to the council with the date
>>>>> and time and was approved.
>>>>>
>>>>> So  I as the chair of the GA committee after discussing with the
>>>>> executives didn't think the need of discussing the same agenda again. (as
>>>>> GA committee members were unresponsive to the mails after two attempts)
>>>>>
>>>>>
>>>>> NOTICE OF GA
>>>>> Newsletter was sent mid night of 13th (technically 14th), and almost
>>>>> equal to 10 days prior notice. We think that is acceptable.
>>>>>
>>>>> Website is taken care by President or Vice president external currently
>>>>>
>>>>> GA was not published on newsletter even previously and we are
>>>>> folllowing the same
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Nura Jabagi, MBA
>>>>> PhD Candidate | Business Technology Management
>>>>> John Molson School of Business
>>>>> Vice President, John Molson Doctoral Student Society
>>>>> Présidente, Fondation de la Chambre de Commerce Canada-Liban
>>>>> linkedin.com/in/nurajabagi
>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> *Nura Jabagi, MBA*
>>>> PhD Candidate | Business Technology Management
>>>> John Molson School of Business
>>>> *Vice President, John Molson Doctoral Student Society*
>>>> *Présidente, Fondation de la Chambre de Commerce Canada-Liban*
>>>> linkedin.com/in/nurajabagi <http://www.linkedin.com/in/nurajabagi>
>>>>
>>>>
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>>>>
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>>
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