[GSA Council] Important: Upcoming General Assembly

Fri Mar 16 17:27:31 PDT 2018

I'm sure it'll be great but please CC me so I can make sure I completely
support it if my name is going on the motion.

Thanks,

On Mar 16, 2018 8:03 PM, "meeting facilitator" <
meetingfacilitator.gsa at gmail.com> wrote:

> Someone from executive team, please send me a copy of the *new* agenda
> for the GA in pdf at the earliest possible. I will draw up a motion (moved
> by Geoff and another councillor) and have the council vote on it.
>
>
>
> On Fri, Mar 16, 2018 at 2:48 PM, Geoff Weissbach <
> geoff.weissbach at gmail.com> wrote:
>
>> Hi Guys,
>>
>> In response to Nura here is my weigh in:
>>
>> The bylaws clearly state the following:
>>
>> *Article XII, Section 7.       In the event of an unfilled or vacant
>> Council or Executive position, the Council shall within forty-five (45)
>> calendar days call a by-election through ballots in a general assembly to
>> elect members who satisfy the candidacy criteria as outlined in Article
>> XII, section 6. Members shall be provided notice of the vacant positions at
>> least ten (10) days before the elections.*
>>
>>
>> *This must be followed we have enough controversy without giving
>> ourselves more. **Anyone** who challenges the election will be correct
>> and the election will be invalidated.*
>>
>>
>>
>> *Article XVII Section 3.2 The Agenda for the general Assembly is subject
>> to ratification by council and requires two-thirds (2/3) assent of the
>> voting Councillors present.*
>>
>>
>> This can be done by email since we have been unable to meet, but the
>> Agenda needs to be approved by council.
>>
>>
>> "People couldn't meet" is not a reason to bypass procedure, email is the
>> instant solution to people being unable to meet, we also have most of each
>> other on WhatsApp.
>>
>>
>> We must follow procedure, its not complex, in fact its critical to
>> provide a fair and open experience to students.
>>
>>
>>
>> Next Steps:
>>
>>
>> Please get a motion by email for approval of the Agenda if you would like
>> me to motion it, please send me the Agenda and a draft of your motion and I
>> will.
>>
>>
>> Pick a different date for the GA and be ready to give Minimum 10 days
>> notice, we should also be aiming for more.
>>
>>
>> Upon verifying my events portal I see that there are room options for
>> example: There is a 300 seat amphitheater available in the JMSB MB the
>> evening of Friday April 6th at 6pm.
>>
>>
>> I strongly urge us to hold the GA in the evening. The idea that we are
>> excluding working students is and has been very problematic for years.
>>
>>
>> Draft a proposal for Nura to Chair the GA, (Assuming Nura you are
>> available and interested)
>>
>>
>> Thanks,
>>
>>
>> *Geoff Weissbach*
>>
>> On Fri, Mar 16, 2018 at 1:54 PM, Nura Jabagi <nurajabagi at gmail.com>
>> wrote:
>>
>>> 
>>> Small typo (in bolded underlined text), to re-clarify:
>>>
>>> Secondly, regarding the AGENDA. Following the bylaws that are outlined
>>> to ensure oversight and governance,
>>> *I believe that stating that a previously drafted agenda which didn't
>>> change much is insufficient and opens the GSA to further controversy and
>>> unnecessary complications.  *
>>>
>>> On Fri, Mar 16, 2018 at 1:51 PM, Nura Jabagi <nurajabagi at gmail.com>
>>> wrote:
>>>
>>>> Hi Everyone,
>>>>
>>>> Thanks Deepak for sharing this information. I will quickly clarify a
>>>> few things
>>>>  in response to your reply,
>>>> and in doing so, will address Angela's final query regarding my
>>>> participation.
>>>>
>>>> 
>>>> *Firstly, the NOTICE OF GA was sent at 12:34am on the 14th of
>>>> March. *This is both 'technically' and in actuality the 14th of
>>>> March, which is not
>>>> the minimum 
>>>> 10 days prior as per your bylaws. If Council believes this to be
>>>> "acceptable" since it is "almost equal to 10 days prior notice" then this
>>>> is your decision as a group. I am merely doing my duty of alerting you to
>>>> these bylaws.
>>>>
>>>> 
>>>> *Secondly, regarding the AGENDA. *Following the bylaws that are
>>>> outlined to ensure oversight and governance,
>>>> I do not believe that 
>>>> stating that a previously drafted agenda which didn't change much is
>>>> insufficient and opens the GSA to further controversy and unnecessary
>>>> complications
>>>> . I think it's unfortunate that 
>>>> "
>>>> 
>>>> GA committee members were unresponsive to the mails after two
>>>> attempts", however, the GSA is
>>>> holding elections in this general assembly which is not in the agenda,
>>>> and has an entire protocol according to your bylaws (please see Article XIV
>>>> – Elections
>>>> ). 
>>>> I will not restate these as it is a waste of time
>>>> , but I will draw your attention to the fact that there is a minimum
>>>> notice for such elections in order to ensure interested individuals to have
>>>> sufficient time to fulfill requirements for candidacy. This has not been
>>>> met, since the email was sent on the 14th of March.
>>>>
>>>> *Ultimately, the decision regarding holding the GA lies with
>>>> Council, and not me. However, after reviewing the situation, and the lack
>>>> of compliance with the Bylaws (as there are still items left unaddressed
>>>> by Deepak), I personally do not feel comfortable to be the Chair for
>>>> this meeting. I withdraw myself as Chair for the General Assembly.*
>>>>
>>>> Thank you kindly,
>>>> Nura
>>>> 
>>>>
>>>> On Fri, Mar 16, 2018 at 1:16 PM, Deepak Reddy Erropole <
>>>> mobilization at gsaconcordia.ca> wrote:
>>>> Hello all,
>>>>
>>>> I think i can answer few queries but not all.
>>>>
>>>> AGENDA
>>>>
>>>> The agenda of the GA didnt change much (except for the by-elections)
>>>> from the previously drafted one.
>>>>
>>>> And the agenda has already been shared to the council with the date and
>>>> time and was approved.
>>>>
>>>> So  I as the chair of the GA committee after discussing with the
>>>> executives didn't think the need of discussing the same agenda again. (as
>>>> GA committee members were unresponsive to the mails after two attempts)
>>>>
>>>>
>>>> NOTICE OF GA
>>>> Newsletter was sent mid night of 13th (technically 14th), and almost
>>>> equal to 10 days prior notice. We think that is acceptable.
>>>>
>>>> Website is taken care by President or Vice president external currently
>>>>
>>>> GA was not published on newspaper even previously and we are following
>>>> the same
>>>>
>>>> Thanks & Regards
>>>>
>>>> Deepak Reddy Erropole
>>>> Vice President Mobilization
>>>>
>>>> Graduate Students Association
>>>> Concordia University
>>>> 2030 Mackay · Montreal · QC · H3N 1J1
>>>> t 514.848.2424.x7900 <(514)%20848-2424> · m 514.578.5672
>>>> <(514)%20578-5672>
>>>>
>>>>
>>>>
>>>>
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>>>> On Mar 16, 2018, at 1:15 PM, Deepak Reddy Erropole <
>>>> mobilization at gsaconcordia.ca> wrote:
>>>>
>>>> Hello all,
>>>>
>>>> I think i can answer few queries but not all.
>>>>
>>>> AGENDA
>>>>
>>>> The agenda of the GA didnt change much (except for the by-elections)
>>>> from the previously drafted one.
>>>>
>>>> And the agenda has already been shared to the council with the date and
>>>> time and was approved.
>>>>
>>>> So  I as the chair of the GA committee after discussing with the
>>>> executives didn't think the need of discussing the same agenda again. (as
>>>> GA committee members were unresponsive to the mails after two attempts)
>>>>
>>>>
>>>> NOTICE OF GA
>>>> Newsletter was sent mid night of 13th (technically 14th), and almost
>>>> equal to 10 days prior notice. We think that is acceptable.
>>>>
>>>> Website is taken care by President or Vice president external currently
>>>>
>>>> GA was not published on newsletter even previously and we are
>>>> folllowing the same
>>>>
>>>>
>>>>
>>>> --
>>>> Nura Jabagi, MBA
>>>> PhD Candidate | Business Technology Management
>>>> John Molson School of Business
>>>> Vice President, John Molson Doctoral Student Society
>>>> Présidente, Fondation de la Chambre de Commerce Canada-Liban
>>>> linkedin.com/in/nurajabagi
>>>>
>>>>
>>>
>>>
>>> --
>>> *Nura Jabagi, MBA*
>>> PhD Candidate | Business Technology Management
>>> John Molson School of Business
>>> *Vice President, John Molson Doctoral Student Society*
>>> *Présidente, Fondation de la Chambre de Commerce Canada-Liban*
>>> linkedin.com/in/nurajabagi <http://www.linkedin.com/in/nurajabagi>
>>>
>>>
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>>>
>>>
>>
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