[GSA Council] Important: Upcoming General Assembly

Fri Mar 16 17:13:55 PDT 2018

Seconded by me Carlos. -bre

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________________________________
From: Gsaconcordia <gsaconcordia-bounces at lists.resist.ca> on behalf of meeting facilitator <meetingfacilitator.gsa at gmail.com>
Sent: Friday, March 16, 2018 7:39:55 PM
To: GSA all contacts
Subject: Re: [GSA Council] Important: Upcoming General Assembly

Someone from executive team, please send me a copy of the new agenda for the GA in pdf at the earliest possible. I will draw up a motion (moved by Geoff and another councillor) and have the council vote on it.

On Fri, Mar 16, 2018 at 2:48 PM, Geoff Weissbach <geoff.weissbach at gmail.com<mailto:geoff.weissbach at gmail.com>> wrote:
Hi Guys,

In response to Nura here is my weigh in:

The bylaws clearly state the following:

Article XII, Section 7.       In the event of an unfilled or vacant Council or Executive position, the Council shall within forty-five (45) calendar days call a by-election through ballots in a general assembly to elect members who satisfy the candidacy criteria as outlined in Article XII, section 6. Members shall be provided notice of the vacant positions at least ten (10) days before the elections.

This must be followed we have enough controversy without giving ourselves more. Anyone who challenges the election will be correct and the election will be invalidated.

Article XVII Section 3.2 The Agenda for the general Assembly is subject to ratification by council and requires two-thirds (2/3) assent of the voting Councillors present.

This can be done by email since we have been unable to meet, but the Agenda needs to be approved by council.

"People couldn't meet" is not a reason to bypass procedure, email is the instant solution to people being unable to meet, we also have most of each other on WhatsApp.

We must follow procedure, its not complex, in fact its critical to provide a fair and open experience to students.

Next Steps:

Please get a motion by email for approval of the Agenda if you would like me to motion it, please send me the Agenda and a draft of your motion and I will.

Pick a different date for the GA and be ready to give Minimum 10 days notice, we should also be aiming for more.

Upon verifying my events portal I see that there are room options for example: There is a 300 seat amphitheater available in the JMSB MB the evening of Friday April 6th at 6pm.

I strongly urge us to hold the GA in the evening. The idea that we are excluding working students is and has been very problematic for years.

Draft a proposal for Nura to Chair the GA, (Assuming Nura you are available and interested)

Thanks,

Geoff Weissbach

On Fri, Mar 16, 2018 at 1:54 PM, Nura Jabagi <nurajabagi at gmail.com<mailto:nurajabagi at gmail.com>> wrote:

Small typo (in bolded underlined text), to re-clarify:

Secondly, regarding the AGENDA. Following the bylaws that are outlined to ensure oversight and governance,
I believe that 
stating that a previously drafted agenda which didn't change much is
in
sufficient
and opens the GSA to further controversy and unnecessary complications
.

On Fri, Mar 16, 2018 at 1:51 PM, Nura Jabagi <nurajabagi at gmail.com<mailto:nurajabagi at gmail.com>> wrote:
Hi Everyone,

Thanks Deepak for sharing this information. I will quickly clarify a few things
 in response to your reply,
and in doing so, will address Angela's final query regarding my participation.

Firstly, the NOTICE OF GA was sent at 12:34am on the 14th of March. This is both 'technically' and in actuality the 14th of March, which is not
the minimum 
10 days prior as per your bylaws. If Council believes this to be "acceptable" since it is "almost equal to 10 days prior notice" then this is your decision as a group. I am merely doing my duty of alerting you to these bylaws.

Secondly, regarding the AGENDA. Following the bylaws that are outlined to ensure oversight and governance,
I do not believe that 
stating that a previously drafted agenda which didn't change much is
insufficient and opens the GSA to further controversy and unnecessary complications
. I think it's unfortunate that 
"

GA committee members were unresponsive to the mails after two attempts", however, the GSA is
holding elections in this general assembly which is not in the agenda, and has an entire protocol according to your bylaws (please see Article XIV – Elections
). 
I will not restate these as it is a waste of time
, but I will draw your attention to the fact that there is a minimum notice for such elections in order to ensure interested individuals to have sufficient time to fulfill requirements for candidacy. This has not been met, since the email was sent on the 14th of March.

Ultimately, the decision regarding holding the GA lies with Council, and not me. However, after reviewing the situation, and the lack of compliance with the Bylaws
 (as there are still items left unaddressed by Deepak)
, I
personally 
do not feel comfortable to be the Chair for this meeting. I withdraw myself as Chair for the General Assembly.

Thank you kindly,
Nura

On Fri, Mar 16, 2018 at 1:16 PM, Deepak Reddy Erropole <mobilization at gsaconcordia.ca<mailto:mobilization at gsaconcordia.ca>> wrote:
Hello all,

I think i can answer few queries but not all.

AGENDA

The agenda of the GA didnt change much (except for the by-elections) from the previously drafted one.

And the agenda has already been shared to the council with the date and time and was approved.

So  I as the chair of the GA committee after discussing with the executives didn't think the need of discussing the same agenda again. (as GA committee members were unresponsive to the mails after two attempts)

NOTICE OF GA
Newsletter was sent mid night of 13th (technically 14th), and almost equal to 10 days prior notice. We think that is acceptable.

Website is taken care by President or Vice president external currently

GA was not published on newspaper even previously and we are following the same

Thanks & Regards

Deepak Reddy Erropole
Vice President Mobilization

Graduate Students Association
Concordia University
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On Mar 16, 2018, at 1:15 PM, Deepak Reddy Erropole <mobilization at gsaconcordia.ca<mailto:mobilization at gsaconcordia.ca>> wrote:

Hello all,

I think i can answer few queries but not all.

AGENDA

The agenda of the GA didnt change much (except for the by-elections) from the previously drafted one.

And the agenda has already been shared to the council with the date and time and was approved.

So  I as the chair of the GA committee after discussing with the executives didn't think the need of discussing the same agenda again. (as GA committee members were unresponsive to the mails after two attempts)

NOTICE OF GA
Newsletter was sent mid night of 13th (technically 14th), and almost equal to 10 days prior notice. We think that is acceptable.

Website is taken care by President or Vice president external currently

GA was not published on newsletter even previously and we are folllowing the same

--
Nura Jabagi, MBA
PhD Candidate | Business Technology Management
John Molson School of Business
Vice President, John Molson Doctoral Student Society
Présidente, Fondation de la Chambre de Commerce Canada-Liban
linkedin.com/in/nurajabagi<http://linkedin.com/in/nurajabagi>

--
Nura Jabagi, MBA
PhD Candidate | Business Technology Management
John Molson School of Business
Vice President, John Molson Doctoral Student Society
Présidente, Fondation de la Chambre de Commerce Canada-Liban
linkedin.com/in/nurajabagi<http://www.linkedin.com/in/nurajabagi>

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