[GSA Council] Important: Upcoming General Assembly

Fri Mar 16 11:48:15 PDT 2018

Hi Guys,

In response to Nura here is my weigh in:

The bylaws clearly state the following:

*Article XII, Section 7.       In the event of an unfilled or vacant
Council or Executive position, the Council shall within forty-five (45)
calendar days call a by-election through ballots in a general assembly to
elect members who satisfy the candidacy criteria as outlined in Article
XII, section 6. Members shall be provided notice of the vacant positions at
least ten (10) days before the elections.*

*This must be followed we have enough controversy without giving ourselves
more. **Anyone** who challenges the election will be correct and the
election will be invalidated.*

*Article XVII Section 3.2 The Agenda for the general Assembly is subject to
ratification by council and requires two-thirds (2/3) assent of the voting
Councillors present.*

This can be done by email since we have been unable to meet, but the Agenda
needs to be approved by council.

"People couldn't meet" is not a reason to bypass procedure, email is the
instant solution to people being unable to meet, we also have most of each
other on WhatsApp.

We must follow procedure, its not complex, in fact its critical to provide
a fair and open experience to students.

Next Steps:

Please get a motion by email for approval of the Agenda if you would like
me to motion it, please send me the Agenda and a draft of your motion and I
will.

Pick a different date for the GA and be ready to give Minimum 10 days
notice, we should also be aiming for more.

Upon verifying my events portal I see that there are room options for
example: There is a 300 seat amphitheater available in the JMSB MB the
evening of Friday April 6th at 6pm.

I strongly urge us to hold the GA in the evening. The idea that we are
excluding working students is and has been very problematic for years.

Draft a proposal for Nura to Chair the GA, (Assuming Nura you are available
and interested)

Thanks,

*Geoff Weissbach*

On Fri, Mar 16, 2018 at 1:54 PM, Nura Jabagi <nurajabagi at gmail.com> wrote:

> 
> Small typo (in bolded underlined text), to re-clarify:
>
> Secondly, regarding the AGENDA. Following the bylaws that are outlined to
> ensure oversight and governance,
> *I believe that stating that a previously drafted agenda which didn't
> change much is insufficient and opens the GSA to further controversy and
> unnecessary complications.  *
>
> On Fri, Mar 16, 2018 at 1:51 PM, Nura Jabagi <nurajabagi at gmail.com> wrote:
>
>> Hi Everyone,
>>
>> Thanks Deepak for sharing this information. I will quickly clarify a few
>> things
>>  in response to your reply,
>> and in doing so, will address Angela's final query regarding my
>> participation.
>>
>> 
>> *Firstly, the NOTICE OF GA was sent at 12:34am on the 14th of March.
>> *This is both 'technically' and in actuality the 14th of March,
>> which is not
>> the minimum 
>> 10 days prior as per your bylaws. If Council believes this to be
>> "acceptable" since it is "almost equal to 10 days prior notice" then this
>> is your decision as a group. I am merely doing my duty of alerting you to
>> these bylaws.
>>
>> 
>> *Secondly, regarding the AGENDA. *Following the bylaws that are
>> outlined to ensure oversight and governance,
>> I do not believe that 
>> stating that a previously drafted agenda which didn't change much is
>> insufficient and opens the GSA to further controversy and unnecessary
>> complications
>> . I think it's unfortunate that 
>> "
>> 
>> GA committee members were unresponsive to the mails after two attempts",
>> however, the GSA is
>> holding elections in this general assembly which is not in the agenda,
>> and has an entire protocol according to your bylaws (please see Article XIV
>> – Elections
>> ). 
>> I will not restate these as it is a waste of time
>> , but I will draw your attention to the fact that there is a minimum
>> notice for such elections in order to ensure interested individuals to have
>> sufficient time to fulfill requirements for candidacy. This has not been
>> met, since the email was sent on the 14th of March.
>>
>> *Ultimately, the decision regarding holding the GA lies with Council,
>> and not me. However, after reviewing the situation, and the lack of
>> compliance with the Bylaws (as there are still items left unaddressed by
>> Deepak), I personally do not feel comfortable to be the Chair for this
>> meeting. I withdraw myself as Chair for the General Assembly.*
>>
>> Thank you kindly,
>> Nura
>> 
>>
>> On Fri, Mar 16, 2018 at 1:16 PM, Deepak Reddy Erropole <
>> mobilization at gsaconcordia.ca> wrote:
>> Hello all,
>>
>> I think i can answer few queries but not all.
>>
>> AGENDA
>>
>> The agenda of the GA didnt change much (except for the by-elections) from
>> the previously drafted one.
>>
>> And the agenda has already been shared to the council with the date and
>> time and was approved.
>>
>> So  I as the chair of the GA committee after discussing with the
>> executives didn't think the need of discussing the same agenda again. (as
>> GA committee members were unresponsive to the mails after two attempts)
>>
>>
>> NOTICE OF GA
>> Newsletter was sent mid night of 13th (technically 14th), and almost
>> equal to 10 days prior notice. We think that is acceptable.
>>
>> Website is taken care by President or Vice president external currently
>>
>> GA was not published on newspaper even previously and we are following
>> the same
>>
>> Thanks & Regards
>>
>> Deepak Reddy Erropole
>> Vice President Mobilization
>>
>> Graduate Students Association
>> Concordia University
>> 2030 Mackay · Montreal · QC · H3N 1J1
>> t 514.848.2424.x7900 <(514)%20848-2424> · m 514.578.5672
>> <(514)%20578-5672>
>>
>>
>>
>>
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>> On Mar 16, 2018, at 1:15 PM, Deepak Reddy Erropole <
>> mobilization at gsaconcordia.ca> wrote:
>>
>> Hello all,
>>
>> I think i can answer few queries but not all.
>>
>> AGENDA
>>
>> The agenda of the GA didnt change much (except for the by-elections) from
>> the previously drafted one.
>>
>> And the agenda has already been shared to the council with the date and
>> time and was approved.
>>
>> So  I as the chair of the GA committee after discussing with the
>> executives didn't think the need of discussing the same agenda again. (as
>> GA committee members were unresponsive to the mails after two attempts)
>>
>>
>> NOTICE OF GA
>> Newsletter was sent mid night of 13th (technically 14th), and almost
>> equal to 10 days prior notice. We think that is acceptable.
>>
>> Website is taken care by President or Vice president external currently
>>
>> GA was not published on newsletter even previously and we are folllowing
>> the same
>>
>>
>>
>> --
>> Nura Jabagi, MBA
>> PhD Candidate | Business Technology Management
>> John Molson School of Business
>> Vice President, John Molson Doctoral Student Society
>> Présidente, Fondation de la Chambre de Commerce Canada-Liban
>> linkedin.com/in/nurajabagi
>>
>>
>
>
> --
> *Nura Jabagi, MBA*
> PhD Candidate | Business Technology Management
> John Molson School of Business
> *Vice President, John Molson Doctoral Student Society*
> *Présidente, Fondation de la Chambre de Commerce Canada-Liban*
> linkedin.com/in/nurajabagi <http://www.linkedin.com/in/nurajabagi>
>
>
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