[GSA Council] Important: Upcoming General Assembly

Fri Mar 16 10:15:55 PDT 2018

Hello all,

I think i can answer few queries but not all.

AGENDA

The agenda of the GA didnt change much (except for the by-elections) from the previously drafted one. 

And the agenda has already been shared to the council with the date and time and was approved.

So  I as the chair of the GA committee after discussing with the executives didn't think the need of discussing the same agenda again. (as GA committee members were unresponsive to the mails after two attempts)

NOTICE OF GA
Newsletter was sent mid night of 13th (technically 14th), and almost equal to 10 days prior notice. We think that is acceptable.

Website is taken care by President or Vice president external currently

GA was not published on newsletter even previously and we are folllowing the same

Thanks & Regards

Deepak Reddy Erropole
Vice President Mobilization

Graduate Students Association
Concordia University
2030 Mackay · Montreal · QC · H3N 1J1
t 514.848.2424.x7900 · c 514.578.5672

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> On Thu, Mar 15, 2018 at 10:26 PM, Nura Jabagi <nurajabagi at gmail.com> wrote:
> Dear GSA Executives and Directors,
> 
> I have recently reviewed the GSA bylaws in preparation for the General Assembly that has been scheduled for March 23rd.
> 
> Having done so, and pursuant to a discussion with Carlos, I must bring to attention several issues regarding this upcoming meeting. These issues (listed with explanations below) require the immediate attention of the GSA Council. 
> 
> Moreover, as a consequence, I must withdraw myself as Chair for the General Assembly.
> 
> --------------------------------------------------------------------------------------------------------------------------------
> 
> Article XIX – General Meetings
> 
> 2. General Assemblies shall be chaired by the President. The secretary shall be chosen from Staff Positions.
> 
> 2.1. With consent or by direction of Council the President can appoint another G.S.A. member totake on the role of Chairperson.
> 
> ** To my knowledge, and Carlos', there has been neither consent nor direction by Council that I be appointed as Chairperson. 
> 
> 3. The Agenda for the General Assembly
> 
> 3.1. The Agenda for the General Assembly a) Shall be drafted by a General Assembly Committee, the latter of which shall consist of the Executive Committee members, and three members of  Council representing three out of four faculties...
> 
> 3.2. Is subject to ratification by Council and requires 2/3 assent of the voting councilors present.
> 
> 3.3. Will be ratified and made available to the G.S.A. members at least five (5) calendar days prior to the General Assembly.
> 3.3.1. In printed form in the G.S.A. reception area.
> 3.3.2. In electronic format on the G.S.A. website.
> 
> **  As we have not had a meeting, I believe that there is no General Assembly agenda that has been created and/or ratified. If this is still in the process, please note that Monday 18th is the last possible day for us/you to have a meeting to ratify said agenda. (It should be noted that this seems impossible since we are still waiting on individuals to even provide availability for the March meeting via Doodle).
> 
> If such an agenda has already been created (and of course, ratified), it must be disseminated on the website and the GSA reception. I have not seen the agenda in either places, nor have two GSA members who have approached me regarding the GA.
> 
> 4. The Notice of General Assembly shall be made at least ten (10) calendar days in advance.
> 
> **  The GSA email sent regarding the GA was sent to students on March 14th. This does not meet the 10 calendar day minimum.
> 
> 5. The Notice will consist of:
> 
> 5.1. An email to all G.S.A. members to the address currently on file with Concordia University.
> 5.2. A posting on the home website of G.S.A.
> 5.3. A notice of meeting placed in the student newspapers.
> 5.4. Any additional methods of communication the Council approves.
> 
> **  Again I have not seen a posting on the home website of the GSA, and to my knowledge nothing has been placed in the student newspapers. 
> 
> --------------
> 
> These are the most pressing issues which make the currently scheduled GA not in compliance with the GSA bylaws. As Chair, I must bring these to your attention. Moreover, I feel compelled to mention that after speaking with more than a few GSA members, most students are not aware of this GA taking place. Disregarding other issues, if we focus just on the facts that the meeting is not in compliance nor sufficiently publicized, I think the GSA should strongly reconsider its position regarding holding this meeting.
> 
> I may further suggest that if a sufficient amount of GSA council members are indeed free on March 23rd (as I might imagine/hope, given it is the GA), that you hold the regular march meeting during that slot, and that you postpone the GA enough days to be in compliance with the above articles.
> 
> Regards,
> 
> -- 
> Nura Jabagi, MBA
> PhD Candidate | Business Technology Management
> John Molson School of Business
> Vice President, John Molson Doctoral Student Society
> Présidente, Fondation de la Chambre de Commerce Canada-Liban
> linkedin.com/in/nurajabagi
> 
> 
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