[GSA Council] Important: Upcoming General Assembly

Fri Mar 16 08:40:38 PDT 2018

Hello everybody,

   Thank you Nura for bringing up those important points and I have the
same concerns as Angelica.

Regards,
Rouzbeh Ghouchani

On Fri, 16 Mar 2018, 09:40 Angelica Restrepo, <
angelica.restrepo1992 at gmail.com> wrote:

> Hi Nura,
>
> Thank you so much for brining this to our attention. I have several
> comments/ questions:
>
> - Were the members of the GA aware of these issues?
> - Why has the agenda not been sent?
> - Agree, if we postpone the GA but enough people are available, we should
> still use that slot for the council meeting.
> - I know that interim directors will be elected during the GA, but it
> looks extremely bad for us if not enough people know about these elections
> to (1) present themselves as a candidate and (2) vote. From the outside,
> this may look like we are favouring certain people who are close enough to
> us to know about the elections without needing to resort to online and
> paper publications.
> - if you need our approval to be the Chairperson, can we do an online
> vote? (And do you even want to do it?)
>
>
> Kindly,
>
> Angelica Restrepo
>
> On Mar 15, 2018, at 11:05 PM, Mohd Azam Khan <khan.azam.mohd at gmail.com>
> wrote:
>
> Hi Nura,
>
> Previous year chair was the person who was doing it. If you need our
> consent, we can provide.
>
> If we need to give 10 days time for compliance,  we can push the meeting
> in last week of March. I am not sure, can we book another room now for
> later date. Also,I am not sure why GA agenda is not prepared till now.
>
> Thank you for pointing out compliance issues.
>
> Regards,
> Azam
>
> On Thu, Mar 15, 2018 at 10:51 PM Nura Jabagi <nurajabagi at gmail.com> wrote:
>
>> Dear GSA Executives and Directors,
>>
>> I have recently reviewed the GSA bylaws in preparation for the General
>> Assembly that has been scheduled for March 23rd.
>>
>> Having done so, and pursuant to a discussion with Carlos, I must bring to
>> attention several issues regarding this upcoming meeting. These issues
>> (listed with explanations below) require the immediate attention of the GSA
>> Council.
>>
>> *Moreover, as a consequence, I must withdraw myself as Chair for the
>> General Assembly.*
>>
>>
>> --------------------------------------------------------------------------------------------------------------------------------
>>
>> *Article XIX – General Meetings*
>>
>> 2. 
>> General Assemblies shall be chaired by the President. The secretary shall
>> be chosen from Staff Positions.
>>
>> 2.1. With consent or by direction of Council the President can appoint
>> another G.S.A. member to
>> 
>> take on the role of Chairperson.
>>
>> *** To my knowledge, and Carlos', there has been neither consent nor
>> direction by Council that I be appointed as Chairperson. *
>>
>> *3. The Agenda for the General Assembly*
>>
>> 3.1. The Agenda for the General Assembly a) Shall be drafted by a General
>> Assembly Committee,
>> 
>> the latter of which shall consist of the Executive Committee members, and
>> three members of  Council representing three out of four faculties.
>> ..
>>
>> 3.2. Is subject to ratification by Council and requires 2/3 assent of the
>> voting councilors present.
>>
>> 3.3. Will be ratified and made available to the G.S.A. members at least
>> five (5) calendar days prior to
>> 
>> the General Assembly.
>> 3.3.1. In printed form in the G.S.A. reception area.
>> 3.3.2. In electronic format on the G.S.A. website.
>>
>> 
>> ***  As we have not had a meeting, I believe that there is no General
>> Assembly agenda that has been created and/or ratified. If this is still in
>> the process, please note that Monday 18th is the last possible day for
>> us/you to have a meeting to ratify said agenda. (It should be noted that
>> this seems impossible since we are still waiting on individuals to even
>> provide availability for the March meeting via Doodle).*
>>
>> *If such an agenda has already been created (and of course, ratified), it
>> must be disseminated on the website and the GSA reception. I have not seen
>> the agenda in either places, nor have two GSA members who have approached
>> me regarding the GA.*
>>
>> *4. The Notice of General Assembly shall be made at least ten (10)
>> calendar days in advance.*
>>
>> **
>>
>> ***  The GSA email sent regarding the GA was sent to students on March
>> 14th. This does not meet the 10 calendar day minimum.*
>> *5. The Notice will consist of:*
>>
>> 5.1. An e
>> 
>> mail to all G.S.A. members to the address currently on file with
>> Concordia University.
>> 5.2. A posting on the home website of G.S.A.
>> 
>> 5.3. A notice of meeting placed in the student newspapers.
>> 5.4. Any additional methods of communication the Council approves.
>>
>> ***  Again I have not seen a posting on the home website of the GSA,
>> and to my knowledge nothing has been placed in the student newspapers. *
>>
>> --------------
>>
>> These are the most pressing issues which make the currently scheduled GA
>> not in compliance with the GSA bylaws. As Chair, I must bring these to your
>> attention. Moreover, I feel compelled to mention that after speaking with
>> more than a few GSA members, most students are not aware of this GA taking
>> place. Disregarding other issues, if we focus just on the facts that the
>> meeting is not in compliance nor sufficiently publicized, I think the GSA
>> should strongly reconsider its position regarding holding this meeting.
>>
>> I may further suggest that if a sufficient amount of GSA council members
>> are indeed free on March 23rd (as I might imagine/hope, given it is the
>> GA), that you hold the regular march meeting during that slot, and that you
>> postpone the GA enough days to be in compliance with the above articles.
>>
>> Regards,
>>
>> --
>> *Nura Jabagi, MBA*
>> PhD Candidate | Business Technology Management
>> John Molson School of Business
>> *Vice President, John Molson Doctoral Student Society*
>> *Présidente, Fondation de la Chambre de Commerce Canada-Liban*
>> linkedin.com/in/nurajabagi <http://www.linkedin.com/in/nurajabagi>
>> 
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>>
> --
> Best Regards,
> M. Azam Khan
> JMSB Director
> (Graduate Student Association)
>
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