[GSA Council] Open and Closed Minutes for 30 Oct Council Meeting

Fri Nov 3 13:14:34 PDT 2017

My suggestion would be to set a deadline. Anyone who doesn't respond by xpm
Sunday will be marked as an abstain.

Especially since we have a clear majority.

Cheers,

On Nov 3, 2017 4:10 PM, "meeting facilitator" <
meetingfacilitator.gsa at gmail.com> wrote:

> Thanks for the additional clarity Geoff. For those who have taken part in
> the online vote, thank you. So far 17 people have voted FOR, the motion
> obviously passes, but I cannot finalize it until I have all votes, I am
> still missing a response from Masiar, Ronok, and Sarah. If any of you can
> please prompt your fellow councillors to submit their vote soon we can
> finalize the minutes, I am sure our graduate students are eager to consume
> the document.
>
> Many thanks,
> Carlos
>
> On Thu, Nov 2, 2017 at 1:58 PM, Geoff Weissbach <geoff.weissbach at gmail.com
> > wrote:
>
>> Hi Everyone,
>>
>> The motion-23 passed near unanimously with 1 abstention. I think that
>> should have been 100% clear that this was important to the directors,
>> please do not wait for this vote to complete to take action on the issue,
>> we had a significant discussion in the session which should have left the
>> clarity of the importance of this issue.
>>
>> I understand that the activity of participating in the meeting and
>> documenting minutes/votes can be difficult, especially using a projected
>> version of MS Word as a template, some typos will happen.
>>
>> Thanks Carlos for handling the electronic clarification.
>>
>>
>> *Geoff Weissbach*
>>
>> On Thu, Nov 2, 2017 at 10:56 AM, meeting facilitator <
>> meetingfacilitator.gsa at gmail.com> wrote:
>>
>>> I am sending the exact motion through email to clarify this discrepancy.
>>> Once everyone replies to it I will just replace it in the minutes and move
>>> on from there.
>>> C
>>>
>>> On Wed, Nov 1, 2017 at 4:17 PM, Nura Jabagi <nurajabagi at gmail.com>
>>> wrote:
>>>
>>>> Hello again,
>>>>
>>>> *re Srinivas' comment: *In motion 23, not just repetition of names,
>>>> three other directors names (Rouzbeh, Manoj, Anza) are missing who were
>>>> present in the meeting. Now we don't know what was their vote choice. *If
>>>> we consider everything, I don't know whether motion will pass or not.*
>>>>
>>>> ----
>>>>
>>>> I would highly suggest that if it is suspected that the vote has not
>>>> passed, to follow-through with a vote by
>>>>  written or electronic
>>>> signatures as per article 5, item 12 of the GSA bylaws.
>>>>
>>>> *Since this motion pertains to the template report, to which the
>>>> adoption of impacts multiple executives' pays, it would be critical to
>>>> clarify. *(**Though, as a note, since a motion regarding the template
>>>> was passed in the September meeting, see below, it may need to be clarified
>>>> whether another vote is in fact needed).
>>>>
>>>> ----
>>>>
>>>> *Motion CO-20170928-04 (closed session) *BIRT for the executive team
>>>> to look at a template council of directors will provide them and to adopt a
>>>> single template for all the monthly reports.
>>>>
>>>> *Moved:* Sherif
>>>> *Seconded:* maida
>>>> *For:* Manoj Pai, Ravneet Kaur, Jaskaran Singh, Rouzbeh Ghouchani,
>>>> Sarah Ghorbani Elizeh, Sherif Nader Goubran, Mohd Azam Khan, Ronok, Fatina,
>>>> Maida and Breanna
>>>> *Against: *
>>>> *Abstain: *
>>>>
>>>> *Adopted *
>>>>
>>>>
>>>> On Wed, Nov 1, 2017 at 3:53 PM, Srinivas Bathini <
>>>> president at gsaconcordia.ca> wrote:
>>>>
>>>>> Hello All,
>>>>>
>>>>> In motion 23, not just repetition of names, three other directors
>>>>> names (Rouzbeh, Manoj, Anza) are missing who were present in the meeting.
>>>>> Now we don't know what was their vote choice.
>>>>> If we consider everything, I don't know whether motion will pass or
>>>>> not.
>>>>>
>>>>> Anyways, though calling by "Against Abstain" is faster, I would highly
>>>>> suggest we go back to previous practice, calling each by names. So, each
>>>>> director will give their vote by themselves whether its For, Against or
>>>>> Abstain. This process will be definitely effective and also gives time for
>>>>> minute taker in writing or correcting names.
>>>>> Please think over it. So that such situation won't be repeated.
>>>>>
>>>>> Thank you,
>>>>>
>>>>> Best regards,
>>>>> *Srinivas Bathini*
>>>>> President
>>>>>
>>>>>
>>>>> Graduate Students' Association
>>>>> Concordia University,
>>>>> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g>2030
>>>>> Mackay · Montreal · QC
>>>>> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g> · H3N
>>>>> 1J1
>>>>> tel  514.848.2424.x7903 <(514)%20848-2424>  ·  fax  514.848.7904
>>>>> <(514)%20848-7904>
>>>>>
>>>>> *Privacy Notice*
>>>>>
>>>>> This message is reserved for the exclusive use to whom it is addressed
>>>>> and may contain privileged or confidential information. Unauthorized
>>>>> disclosure and/or utilization are strictly prohibited. If you have received
>>>>> this message in error, please notify us immediately. Next, destroy this
>>>>> message and any attachments.
>>>>>
>>>>> *Avis de confidentialité*
>>>>> Ce message est réservé Ã  l'usage exclusif du destinataire; il peut
>>>>> contenir de l'information protégée ou confidentielle. Toute divulgation
>>>>> et/ou utilisation non autorisée est strictement interdite. Si vous avez
>>>>> reçu ce message par erreur, veuillez nous aviser immÃ©diatement. Veuillez
>>>>> par la suite dÃ©truire le message ainsi que toute pièce jointe.
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> On Wed, Nov 1, 2017 at 1:30 PM, nura jabagi <nurajabagi at gmail.com>
>>>>> wrote:
>>>>>
>>>>>> Hi there
>>>>>>
>>>>>> Thufile is correct for the motion -23. It was passed. I think that
>>>>>> when the notetaker was cutting and pasting there was an error.
>>>>>>
>>>>>> Moreover, quorum was lost at 8:40p, not 8:30p.
>>>>>>
>>>>>> Re: voting, definitely can go back to roll call... I noticed
>>>>>> yesterday there were some issues with the against/abstain process that
>>>>>> required a double check... or we can adopt an electronic voting process to
>>>>>> keep things moving. I think quite a few issues happened where people
>>>>>> changed their votes in the process once they saw how others voted. So the
>>>>>> notetaker had to quickly change everything again. That was particularly the
>>>>>> issue in closed session... I cant remember during the open session if it
>>>>>> also pertained.
>>>>>>
>>>>>> Another option is a grid process for doing the roll call. To avoid
>>>>>> bogging down the notetaker, as chair, I would have an excel and I would do
>>>>>> roll call, and I would just quickly put an F (for for), A (for against), Ab
>>>>>> (for abstain). This would reduce the need for the cut and paste which is
>>>>>> part of what slows the roll call process. So the excel could be names on
>>>>>> all the rows, then a column for each motion, and then it can also be
>>>>>> programmed to autosum, and we could easily determine whether it is passed
>>>>>> or not, rather than counting the names in the listed roll call in the
>>>>>> minutes. The notetaker then just has to write if it passed and I can append
>>>>>> the excel to the minutes.
>>>>>>
>>>>>> Just a thought :)
>>>>>>
>>>>>> Thanks
>>>>>>
>>>>>> Sent from my iPhone
>>>>>>
>>>>>> On Nov 1, 2017, at 1:09 PM, meeting facilitator <
>>>>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>>>>
>>>>>> Hi Thufile, thanks for spotting these. If someone else can double
>>>>>> check and confirm I will have these changed. Also, for those who attended
>>>>>> the meeting please scan for any more discrepancies.
>>>>>>
>>>>>> A note for the minute taker and the Chair, moving forward (and as
>>>>>> pointed out by Thufile) we should continue doing the roll call for each
>>>>>> motion. I know that it slows things down a little, but it prevents any
>>>>>> misunderstanding and lack of clarity.
>>>>>>
>>>>>> Thank you all,
>>>>>> Carlos
>>>>>>
>>>>>> On Wed, Nov 1, 2017 at 1:03 PM, Thufile Ariful Mohamed Sirajudeen <
>>>>>> academic at gsaconcordia.ca> wrote:
>>>>>>
>>>>>>> Hello All,
>>>>>>>
>>>>>>> I had a quick scan of the minutes of meeting and observed that there
>>>>>>> are descrepencies in the following two motions.
>>>>>>>
>>>>>>> 1. Motion CO-20171030-14 (closed session) - Please check the names
>>>>>>> of the directors. Azam's name is in both 'For' & 'Against' column.
>>>>>>>
>>>>>>> (My suggestion is that this confusion could be avoided if the
>>>>>>> individuals are called by name when they are voting for the motion, as it
>>>>>>> was practiced previously)
>>>>>>>
>>>>>>> 2. Motion CO-20171030-23 (Open Session) - Please check if the motion
>>>>>>> is correct. As per my understanding the motion was adopted and all the
>>>>>>> Councillors were supportive of the motion.
>>>>>>>
>>>>>>> Please correct me if i am wrong.
>>>>>>>
>>>>>>> Have a nice day.
>>>>>>>
>>>>>>> Thanks & Regards
>>>>>>>
>>>>>>> *Thufile Ariful Mohamed*
>>>>>>> Vice-President Academic & Advocacy Affairs
>>>>>>>
>>>>>>> *Graduate Students Association*
>>>>>>> *Concordia University
>>>>>>> <https://maps.google.com/?q=Concordia+University2030+Rue+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g>*
>>>>>>> 2030 Rue Mackay · Montreal · QC
>>>>>>> <https://maps.google.com/?q=Concordia+University2030+Rue+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g> · H3N
>>>>>>> 1J1
>>>>>>> Tel 514-576-7172 <(514)%20576-7172> ·   Fax  514.848.7904
>>>>>>> <(514)%20848-7904>
>>>>>>>
>>>>>>>
>>>>>>> *Privacy Notice*
>>>>>>> This message is reserved for the exclusive use to whom it
>>>>>>> is addressed and may contain privileged or confidential information.
>>>>>>> Unauthorized disclosure and/or utilization is strictly prohibited. If you
>>>>>>> have received this message in error, please notify us immediately. Next,
>>>>>>> destroy this message and any attachments.
>>>>>>>
>>>>>>> *Avis de Confidentialité*
>>>>>>> Ce message est réservé a l'usage exclusif du destinataire; il peut
>>>>>>> contenir de l'information protégée ou confidentielle. Toute divulgation
>>>>>>> et/ou utilisation non autorisée est strictement interdite. Si vous avez
>>>>>>> reçu ce message par erreur, veuillez nous aviser immédiatement. Veuillez
>>>>>>> par la suite détruire le message ainsi que toute pièce jointe
>>>>>>>
>>>>>>> On Wed, Nov 1, 2017 at 11:39 AM, meeting facilitator <
>>>>>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>>>>>
>>>>>>>> Please find minutes attached.
>>>>>>>>
>>>>>>>> Thank you,
>>>>>>>> Carlos
>>>>>>>>
>>>>>>>> _______________________________________________
>>>>>>>> Gsaconcordia mailing list
>>>>>>>> Gsaconcordia at lists.resist.ca
>>>>>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>>>>>
>>>>>>>>
>>>>>>>
>>>>>> _______________________________________________
>>>>>> Gsaconcordia mailing list
>>>>>> Gsaconcordia at lists.resist.ca
>>>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> Gsaconcordia mailing list
>>>>>> Gsaconcordia at lists.resist.ca
>>>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>>>
>>>>>>
>>>>>
>>>>
>>>>
>>>> --
>>>> *Nura Jabagi, MBA*
>>>> PhD Candidate | Business Technology Management
>>>> John Molson School of Business
>>>> *Vice President, John Molson Doctoral Student Society*
>>>> *Présidente, Fondation de la Chambre de Commerce Canada-Liban*
>>>> linkedin.com/in/nurajabagi <http://www.linkedin.com/in/nurajabagi>
>>>>
>>>>
>>>
>>> _______________________________________________
>>> Gsaconcordia mailing list
>>> Gsaconcordia at lists.resist.ca
>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>
>>>
>>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.resist.ca/pipermail/gsaconcordia/attachments/20171103/e06621f5/attachment-0001.html>