[GSA Council] Open and Closed Minutes for 30 Oct Council Meeting

Thu Nov 2 10:58:49 PDT 2017

Hi Everyone,

The motion-23 passed near unanimously with 1 abstention. I think that
should have been 100% clear that this was important to the directors,
please do not wait for this vote to complete to take action on the issue,
we had a significant discussion in the session which should have left the
clarity of the importance of this issue.

I understand that the activity of participating in the meeting and
documenting minutes/votes can be difficult, especially using a projected
version of MS Word as a template, some typos will happen.

Thanks Carlos for handling the electronic clarification.

*Geoff Weissbach*

On Thu, Nov 2, 2017 at 10:56 AM, meeting facilitator <
meetingfacilitator.gsa at gmail.com> wrote:

> I am sending the exact motion through email to clarify this discrepancy.
> Once everyone replies to it I will just replace it in the minutes and move
> on from there.
> C
>
> On Wed, Nov 1, 2017 at 4:17 PM, Nura Jabagi <nurajabagi at gmail.com> wrote:
>
>> Hello again,
>>
>> *re Srinivas' comment: *In motion 23, not just repetition of names,
>> three other directors names (Rouzbeh, Manoj, Anza) are missing who were
>> present in the meeting. Now we don't know what was their vote choice. *If
>> we consider everything, I don't know whether motion will pass or not.*
>>
>> ----
>>
>> I would highly suggest that if it is suspected that the vote has not
>> passed, to follow-through with a vote by
>>  written or electronic
>> signatures as per article 5, item 12 of the GSA bylaws.
>>
>> *Since this motion pertains to the template report, to which the adoption
>> of impacts multiple executives' pays, it would be critical to clarify. *(**Though,
>> as a note, since a motion regarding the template was passed in the
>> September meeting, see below, it may need to be clarified whether another
>> vote is in fact needed).
>>
>> ----
>>
>> *Motion CO-20170928-04 (closed session) *BIRT for the executive team to
>> look at a template council of directors will provide them and to adopt a
>> single template for all the monthly reports.
>>
>> *Moved:* Sherif
>> *Seconded:* maida
>> *For:* Manoj Pai, Ravneet Kaur, Jaskaran Singh, Rouzbeh Ghouchani, Sarah
>> Ghorbani Elizeh, Sherif Nader Goubran, Mohd Azam Khan, Ronok, Fatina, Maida
>> and Breanna
>> *Against: *
>> *Abstain: *
>>
>> *Adopted *
>>
>>
>> On Wed, Nov 1, 2017 at 3:53 PM, Srinivas Bathini <
>> president at gsaconcordia.ca> wrote:
>>
>>> Hello All,
>>>
>>> In motion 23, not just repetition of names, three other directors names
>>> (Rouzbeh, Manoj, Anza) are missing who were present in the meeting. Now we
>>> don't know what was their vote choice.
>>> If we consider everything, I don't know whether motion will pass or not.
>>>
>>> Anyways, though calling by "Against Abstain" is faster, I would highly
>>> suggest we go back to previous practice, calling each by names. So, each
>>> director will give their vote by themselves whether its For, Against or
>>> Abstain. This process will be definitely effective and also gives time for
>>> minute taker in writing or correcting names.
>>> Please think over it. So that such situation won't be repeated.
>>>
>>> Thank you,
>>>
>>> Best regards,
>>> *Srinivas Bathini*
>>> President
>>>
>>>
>>> Graduate Students' Association
>>> Concordia University,
>>> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g>2030
>>> Mackay · Montreal · QC
>>> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g> · H3N
>>> 1J1
>>> tel  514.848.2424.x7903 <(514)%20848-2424>  ·  fax  514.848.7904
>>> <(514)%20848-7904>
>>>
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>>>
>>>
>>> On Wed, Nov 1, 2017 at 1:30 PM, nura jabagi <nurajabagi at gmail.com>
>>> wrote:
>>>
>>>> Hi there
>>>>
>>>> Thufile is correct for the motion -23. It was passed. I think that when
>>>> the notetaker was cutting and pasting there was an error.
>>>>
>>>> Moreover, quorum was lost at 8:40p, not 8:30p.
>>>>
>>>> Re: voting, definitely can go back to roll call... I noticed yesterday
>>>> there were some issues with the against/abstain process that required a
>>>> double check... or we can adopt an electronic voting process to keep things
>>>> moving. I think quite a few issues happened where people changed their
>>>> votes in the process once they saw how others voted. So the notetaker had
>>>> to quickly change everything again. That was particularly the issue in
>>>> closed session... I cant remember during the open session if it also
>>>> pertained.
>>>>
>>>> Another option is a grid process for doing the roll call. To avoid
>>>> bogging down the notetaker, as chair, I would have an excel and I would do
>>>> roll call, and I would just quickly put an F (for for), A (for against), Ab
>>>> (for abstain). This would reduce the need for the cut and paste which is
>>>> part of what slows the roll call process. So the excel could be names on
>>>> all the rows, then a column for each motion, and then it can also be
>>>> programmed to autosum, and we could easily determine whether it is passed
>>>> or not, rather than counting the names in the listed roll call in the
>>>> minutes. The notetaker then just has to write if it passed and I can append
>>>> the excel to the minutes.
>>>>
>>>> Just a thought :)
>>>>
>>>> Thanks
>>>>
>>>> Sent from my iPhone
>>>>
>>>> On Nov 1, 2017, at 1:09 PM, meeting facilitator <
>>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>>
>>>> Hi Thufile, thanks for spotting these. If someone else can double check
>>>> and confirm I will have these changed. Also, for those who attended the
>>>> meeting please scan for any more discrepancies.
>>>>
>>>> A note for the minute taker and the Chair, moving forward (and as
>>>> pointed out by Thufile) we should continue doing the roll call for each
>>>> motion. I know that it slows things down a little, but it prevents any
>>>> misunderstanding and lack of clarity.
>>>>
>>>> Thank you all,
>>>> Carlos
>>>>
>>>> On Wed, Nov 1, 2017 at 1:03 PM, Thufile Ariful Mohamed Sirajudeen <
>>>> academic at gsaconcordia.ca> wrote:
>>>>
>>>>> Hello All,
>>>>>
>>>>> I had a quick scan of the minutes of meeting and observed that there
>>>>> are descrepencies in the following two motions.
>>>>>
>>>>> 1. Motion CO-20171030-14 (closed session) - Please check the names of
>>>>> the directors. Azam's name is in both 'For' & 'Against' column.
>>>>>
>>>>> (My suggestion is that this confusion could be avoided if the
>>>>> individuals are called by name when they are voting for the motion, as it
>>>>> was practiced previously)
>>>>>
>>>>> 2. Motion CO-20171030-23 (Open Session) - Please check if the motion
>>>>> is correct. As per my understanding the motion was adopted and all the
>>>>> Councillors were supportive of the motion.
>>>>>
>>>>> Please correct me if i am wrong.
>>>>>
>>>>> Have a nice day.
>>>>>
>>>>> Thanks & Regards
>>>>>
>>>>> *Thufile Ariful Mohamed*
>>>>> Vice-President Academic & Advocacy Affairs
>>>>>
>>>>> *Graduate Students Association*
>>>>> *Concordia University
>>>>> <https://maps.google.com/?q=Concordia+University2030+Rue+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g>*
>>>>> 2030 Rue Mackay · Montreal · QC
>>>>> <https://maps.google.com/?q=Concordia+University2030+Rue+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g> · H3N
>>>>> 1J1
>>>>> Tel 514-576-7172 <(514)%20576-7172> ·   Fax  514.848.7904
>>>>> <(514)%20848-7904>
>>>>>
>>>>>
>>>>> *Privacy Notice*
>>>>> This message is reserved for the exclusive use to whom it
>>>>> is addressed and may contain privileged or confidential information.
>>>>> Unauthorized disclosure and/or utilization is strictly prohibited. If you
>>>>> have received this message in error, please notify us immediately. Next,
>>>>> destroy this message and any attachments.
>>>>>
>>>>> *Avis de Confidentialité*
>>>>> Ce message est réservé a l'usage exclusif du destinataire; il peut
>>>>> contenir de l'information protégée ou confidentielle. Toute divulgation
>>>>> et/ou utilisation non autorisée est strictement interdite. Si vous avez
>>>>> reçu ce message par erreur, veuillez nous aviser immédiatement. Veuillez
>>>>> par la suite détruire le message ainsi que toute pièce jointe
>>>>>
>>>>> On Wed, Nov 1, 2017 at 11:39 AM, meeting facilitator <
>>>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>>>
>>>>>> Please find minutes attached.
>>>>>>
>>>>>> Thank you,
>>>>>> Carlos
>>>>>>
>>>>>> _______________________________________________
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>>>>>> Gsaconcordia at lists.resist.ca
>>>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>>>
>>>>>>
>>>>>
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>>>>
>>>
>>
>>
>> --
>> *Nura Jabagi, MBA*
>> PhD Candidate | Business Technology Management
>> John Molson School of Business
>> *Vice President, John Molson Doctoral Student Society*
>> *Présidente, Fondation de la Chambre de Commerce Canada-Liban*
>> linkedin.com/in/nurajabagi <http://www.linkedin.com/in/nurajabagi>
>>
>>
>
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