[GSA Council] Open and Closed Minutes for 30 Oct Council Meeting

Thu Nov 2 07:56:10 PDT 2017

I am sending the exact motion through email to clarify this discrepancy.
Once everyone replies to it I will just replace it in the minutes and move
on from there.
C

On Wed, Nov 1, 2017 at 4:17 PM, Nura Jabagi <nurajabagi at gmail.com> wrote:

> Hello again,
>
> *re Srinivas' comment: *In motion 23, not just repetition of names, three
> other directors names (Rouzbeh, Manoj, Anza) are missing who were present
> in the meeting. Now we don't know what was their vote choice. *If we
> consider everything, I don't know whether motion will pass or not.*
>
> ----
>
> I would highly suggest that if it is suspected that the vote has not
> passed, to follow-through with a vote by
>  written or electronic
> signatures as per article 5, item 12 of the GSA bylaws.
>
> *Since this motion pertains to the template report, to which the adoption
> of impacts multiple executives' pays, it would be critical to clarify. *(**Though,
> as a note, since a motion regarding the template was passed in the
> September meeting, see below, it may need to be clarified whether another
> vote is in fact needed).
>
> ----
>
> *Motion CO-20170928-04 (closed session) *BIRT for the executive team to
> look at a template council of directors will provide them and to adopt a
> single template for all the monthly reports.
>
> *Moved:* Sherif
> *Seconded:* maida
> *For:* Manoj Pai, Ravneet Kaur, Jaskaran Singh, Rouzbeh Ghouchani, Sarah
> Ghorbani Elizeh, Sherif Nader Goubran, Mohd Azam Khan, Ronok, Fatina, Maida
> and Breanna
> *Against: *
> *Abstain: *
>
> *Adopted *
>
>
> On Wed, Nov 1, 2017 at 3:53 PM, Srinivas Bathini <
> president at gsaconcordia.ca> wrote:
>
>> Hello All,
>>
>> In motion 23, not just repetition of names, three other directors names
>> (Rouzbeh, Manoj, Anza) are missing who were present in the meeting. Now we
>> don't know what was their vote choice.
>> If we consider everything, I don't know whether motion will pass or not.
>>
>> Anyways, though calling by "Against Abstain" is faster, I would highly
>> suggest we go back to previous practice, calling each by names. So, each
>> director will give their vote by themselves whether its For, Against or
>> Abstain. This process will be definitely effective and also gives time for
>> minute taker in writing or correcting names.
>> Please think over it. So that such situation won't be repeated.
>>
>> Thank you,
>>
>> Best regards,
>> *Srinivas Bathini*
>> President
>>
>>
>> Graduate Students' Association
>> Concordia University,
>> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g>2030
>> Mackay · Montreal · QC
>> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g> · H3N
>> 1J1
>> tel  514.848.2424.x7903 <(514)%20848-2424>  ·  fax  514.848.7904
>> <(514)%20848-7904>
>>
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>>
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>>
>>
>>
>> On Wed, Nov 1, 2017 at 1:30 PM, nura jabagi <nurajabagi at gmail.com> wrote:
>>
>>> Hi there
>>>
>>> Thufile is correct for the motion -23. It was passed. I think that when
>>> the notetaker was cutting and pasting there was an error.
>>>
>>> Moreover, quorum was lost at 8:40p, not 8:30p.
>>>
>>> Re: voting, definitely can go back to roll call... I noticed yesterday
>>> there were some issues with the against/abstain process that required a
>>> double check... or we can adopt an electronic voting process to keep things
>>> moving. I think quite a few issues happened where people changed their
>>> votes in the process once they saw how others voted. So the notetaker had
>>> to quickly change everything again. That was particularly the issue in
>>> closed session... I cant remember during the open session if it also
>>> pertained.
>>>
>>> Another option is a grid process for doing the roll call. To avoid
>>> bogging down the notetaker, as chair, I would have an excel and I would do
>>> roll call, and I would just quickly put an F (for for), A (for against), Ab
>>> (for abstain). This would reduce the need for the cut and paste which is
>>> part of what slows the roll call process. So the excel could be names on
>>> all the rows, then a column for each motion, and then it can also be
>>> programmed to autosum, and we could easily determine whether it is passed
>>> or not, rather than counting the names in the listed roll call in the
>>> minutes. The notetaker then just has to write if it passed and I can append
>>> the excel to the minutes.
>>>
>>> Just a thought :)
>>>
>>> Thanks
>>>
>>> Sent from my iPhone
>>>
>>> On Nov 1, 2017, at 1:09 PM, meeting facilitator <
>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>
>>> Hi Thufile, thanks for spotting these. If someone else can double check
>>> and confirm I will have these changed. Also, for those who attended the
>>> meeting please scan for any more discrepancies.
>>>
>>> A note for the minute taker and the Chair, moving forward (and as
>>> pointed out by Thufile) we should continue doing the roll call for each
>>> motion. I know that it slows things down a little, but it prevents any
>>> misunderstanding and lack of clarity.
>>>
>>> Thank you all,
>>> Carlos
>>>
>>> On Wed, Nov 1, 2017 at 1:03 PM, Thufile Ariful Mohamed Sirajudeen <
>>> academic at gsaconcordia.ca> wrote:
>>>
>>>> Hello All,
>>>>
>>>> I had a quick scan of the minutes of meeting and observed that there
>>>> are descrepencies in the following two motions.
>>>>
>>>> 1. Motion CO-20171030-14 (closed session) - Please check the names of
>>>> the directors. Azam's name is in both 'For' & 'Against' column.
>>>>
>>>> (My suggestion is that this confusion could be avoided if the
>>>> individuals are called by name when they are voting for the motion, as it
>>>> was practiced previously)
>>>>
>>>> 2. Motion CO-20171030-23 (Open Session) - Please check if the motion is
>>>> correct. As per my understanding the motion was adopted and all the
>>>> Councillors were supportive of the motion.
>>>>
>>>> Please correct me if i am wrong.
>>>>
>>>> Have a nice day.
>>>>
>>>> Thanks & Regards
>>>>
>>>> *Thufile Ariful Mohamed*
>>>> Vice-President Academic & Advocacy Affairs
>>>>
>>>> *Graduate Students Association*
>>>> *Concordia University
>>>> <https://maps.google.com/?q=Concordia+University2030+Rue+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g>*
>>>> 2030 Rue Mackay · Montreal · QC
>>>> <https://maps.google.com/?q=Concordia+University2030+Rue+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g> · H3N
>>>> 1J1
>>>> Tel 514-576-7172 <(514)%20576-7172> ·   Fax  514.848.7904
>>>> <(514)%20848-7904>
>>>>
>>>>
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>>>> This message is reserved for the exclusive use to whom it
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>>>>
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>>>>
>>>> On Wed, Nov 1, 2017 at 11:39 AM, meeting facilitator <
>>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>>
>>>>> Please find minutes attached.
>>>>>
>>>>> Thank you,
>>>>> Carlos
>>>>>
>>>>> _______________________________________________
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>>>>>
>>>>>
>>>>
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>>
>
>
> --
> *Nura Jabagi, MBA*
> PhD Candidate | Business Technology Management
> John Molson School of Business
> *Vice President, John Molson Doctoral Student Society*
> *Présidente, Fondation de la Chambre de Commerce Canada-Liban*
> linkedin.com/in/nurajabagi <http://www.linkedin.com/in/nurajabagi>
>
>
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