[GSA Council] Open and Closed Minutes for 30 Oct Council Meeting

Wed Nov 1 13:17:50 PDT 2017

Hello again,

*re Srinivas' comment: *In motion 23, not just repetition of names, three
other directors names (Rouzbeh, Manoj, Anza) are missing who were present
in the meeting. Now we don't know what was their vote choice. *If we
consider everything, I don't know whether motion will pass or not.*

----

I would highly suggest that if it is suspected that the vote has not
passed, to follow-through with a vote by
 written or electronic
signatures as per article 5, item 12 of the GSA bylaws.

*Since this motion pertains to the template report, to which the adoption
of impacts multiple executives' pays, it would be critical to clarify.
*(**Though,
as a note, since a motion regarding the template was passed in the
September meeting, see below, it may need to be clarified whether another
vote is in fact needed).

----

*Motion CO-20170928-04 (closed session) *BIRT for the executive team to
look at a template council of directors will provide them and to adopt a
single template for all the monthly reports.

*Moved:* Sherif
*Seconded:* maida
*For:* Manoj Pai, Ravneet Kaur, Jaskaran Singh, Rouzbeh Ghouchani, Sarah
Ghorbani Elizeh, Sherif Nader Goubran, Mohd Azam Khan, Ronok, Fatina, Maida
and Breanna
*Against: *
*Abstain: *

*Adopted *

On Wed, Nov 1, 2017 at 3:53 PM, Srinivas Bathini <president at gsaconcordia.ca>
wrote:

> Hello All,
>
> In motion 23, not just repetition of names, three other directors names
> (Rouzbeh, Manoj, Anza) are missing who were present in the meeting. Now we
> don't know what was their vote choice.
> If we consider everything, I don't know whether motion will pass or not.
>
> Anyways, though calling by "Against Abstain" is faster, I would highly
> suggest we go back to previous practice, calling each by names. So, each
> director will give their vote by themselves whether its For, Against or
> Abstain. This process will be definitely effective and also gives time for
> minute taker in writing or correcting names.
> Please think over it. So that such situation won't be repeated.
>
> Thank you,
>
> Best regards,
> *Srinivas Bathini*
> President
>
>
> Graduate Students' Association
> Concordia University,
> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g>2030
> Mackay · Montreal · QC
> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g> · H3N
> 1J1
> tel  514.848.2424.x7903 <(514)%20848-2424>  ·  fax  514.848.7904
> <(514)%20848-7904>
>
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>
> On Wed, Nov 1, 2017 at 1:30 PM, nura jabagi <nurajabagi at gmail.com> wrote:
>
>> Hi there
>>
>> Thufile is correct for the motion -23. It was passed. I think that when
>> the notetaker was cutting and pasting there was an error.
>>
>> Moreover, quorum was lost at 8:40p, not 8:30p.
>>
>> Re: voting, definitely can go back to roll call... I noticed yesterday
>> there were some issues with the against/abstain process that required a
>> double check... or we can adopt an electronic voting process to keep things
>> moving. I think quite a few issues happened where people changed their
>> votes in the process once they saw how others voted. So the notetaker had
>> to quickly change everything again. That was particularly the issue in
>> closed session... I cant remember during the open session if it also
>> pertained.
>>
>> Another option is a grid process for doing the roll call. To avoid
>> bogging down the notetaker, as chair, I would have an excel and I would do
>> roll call, and I would just quickly put an F (for for), A (for against), Ab
>> (for abstain). This would reduce the need for the cut and paste which is
>> part of what slows the roll call process. So the excel could be names on
>> all the rows, then a column for each motion, and then it can also be
>> programmed to autosum, and we could easily determine whether it is passed
>> or not, rather than counting the names in the listed roll call in the
>> minutes. The notetaker then just has to write if it passed and I can append
>> the excel to the minutes.
>>
>> Just a thought :)
>>
>> Thanks
>>
>> Sent from my iPhone
>>
>> On Nov 1, 2017, at 1:09 PM, meeting facilitator <
>> meetingfacilitator.gsa at gmail.com> wrote:
>>
>> Hi Thufile, thanks for spotting these. If someone else can double check
>> and confirm I will have these changed. Also, for those who attended the
>> meeting please scan for any more discrepancies.
>>
>> A note for the minute taker and the Chair, moving forward (and as pointed
>> out by Thufile) we should continue doing the roll call for each motion. I
>> know that it slows things down a little, but it prevents any
>> misunderstanding and lack of clarity.
>>
>> Thank you all,
>> Carlos
>>
>> On Wed, Nov 1, 2017 at 1:03 PM, Thufile Ariful Mohamed Sirajudeen <
>> academic at gsaconcordia.ca> wrote:
>>
>>> Hello All,
>>>
>>> I had a quick scan of the minutes of meeting and observed that there are
>>> descrepencies in the following two motions.
>>>
>>> 1. Motion CO-20171030-14 (closed session) - Please check the names of
>>> the directors. Azam's name is in both 'For' & 'Against' column.
>>>
>>> (My suggestion is that this confusion could be avoided if the
>>> individuals are called by name when they are voting for the motion, as it
>>> was practiced previously)
>>>
>>> 2. Motion CO-20171030-23 (Open Session) - Please check if the motion is
>>> correct. As per my understanding the motion was adopted and all the
>>> Councillors were supportive of the motion.
>>>
>>> Please correct me if i am wrong.
>>>
>>> Have a nice day.
>>>
>>> Thanks & Regards
>>>
>>> *Thufile Ariful Mohamed*
>>> Vice-President Academic & Advocacy Affairs
>>>
>>> *Graduate Students Association*
>>> *Concordia University
>>> <https://maps.google.com/?q=Concordia+University2030+Rue+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g>*
>>> 2030 Rue Mackay · Montreal · QC
>>> <https://maps.google.com/?q=Concordia+University2030+Rue+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g> · H3N
>>> 1J1
>>> Tel 514-576-7172 <(514)%20576-7172> ·   Fax  514.848.7904
>>> <(514)%20848-7904>
>>>
>>>
>>> *Privacy Notice*
>>> This message is reserved for the exclusive use to whom it
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>>> Unauthorized disclosure and/or utilization is strictly prohibited. If you
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>>> destroy this message and any attachments.
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>>> contenir de l'information protégée ou confidentielle. Toute divulgation
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>>>
>>> On Wed, Nov 1, 2017 at 11:39 AM, meeting facilitator <
>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>
>>>> Please find minutes attached.
>>>>
>>>> Thank you,
>>>> Carlos
>>>>
>>>> _______________________________________________
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>>>> Gsaconcordia at lists.resist.ca
>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>
>>>>
>>>
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>

-- 
*Nura Jabagi, MBA*
PhD Candidate | Business Technology Management
John Molson School of Business
*Vice President, John Molson Doctoral Student Society*
*Présidente, Fondation de la Chambre de Commerce Canada-Liban*
linkedin.com/in/nurajabagi <http://www.linkedin.com/in/nurajabagi>
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