[GSA Council] Open and Closed Minutes for 30 Oct Council Meeting

Wed Nov 1 13:01:44 PDT 2017

Hello All,

I agree we should go back to the previous method, but to help the
note-taker, what do you think about the excel approach I have suggested?

Thanks,

On Wed, Nov 1, 2017 at 3:53 PM, Srinivas Bathini <president at gsaconcordia.ca>
wrote:

> Hello All,
>
> In motion 23, not just repetition of names, three other directors names
> (Rouzbeh, Manoj, Anza) are missing who were present in the meeting. Now we
> don't know what was their vote choice.
> If we consider everything, I don't know whether motion will pass or not.
>
> Anyways, though calling by "Against Abstain" is faster, I would highly
> suggest we go back to previous practice, calling each by names. So, each
> director will give their vote by themselves whether its For, Against or
> Abstain. This process will be definitely effective and also gives time for
> minute taker in writing or correcting names.
> Please think over it. So that such situation won't be repeated.
>
> Thank you,
>
> Best regards,
> *Srinivas Bathini*
> President
>
>
> Graduate Students' Association
> Concordia University,
> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g>2030
> Mackay · Montreal · QC
> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g> · H3N
> 1J1
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> On Wed, Nov 1, 2017 at 1:30 PM, nura jabagi <nurajabagi at gmail.com> wrote:
>
>> Hi there
>>
>> Thufile is correct for the motion -23. It was passed. I think that when
>> the notetaker was cutting and pasting there was an error.
>>
>> Moreover, quorum was lost at 8:40p, not 8:30p.
>>
>> Re: voting, definitely can go back to roll call... I noticed yesterday
>> there were some issues with the against/abstain process that required a
>> double check... or we can adopt an electronic voting process to keep things
>> moving. I think quite a few issues happened where people changed their
>> votes in the process once they saw how others voted. So the notetaker had
>> to quickly change everything again. That was particularly the issue in
>> closed session... I cant remember during the open session if it also
>> pertained.
>>
>> Another option is a grid process for doing the roll call. To avoid
>> bogging down the notetaker, as chair, I would have an excel and I would do
>> roll call, and I would just quickly put an F (for for), A (for against), Ab
>> (for abstain). This would reduce the need for the cut and paste which is
>> part of what slows the roll call process. So the excel could be names on
>> all the rows, then a column for each motion, and then it can also be
>> programmed to autosum, and we could easily determine whether it is passed
>> or not, rather than counting the names in the listed roll call in the
>> minutes. The notetaker then just has to write if it passed and I can append
>> the excel to the minutes.
>>
>> Just a thought :)
>>
>> Thanks
>>
>> Sent from my iPhone
>>
>> On Nov 1, 2017, at 1:09 PM, meeting facilitator <
>> meetingfacilitator.gsa at gmail.com> wrote:
>>
>> Hi Thufile, thanks for spotting these. If someone else can double check
>> and confirm I will have these changed. Also, for those who attended the
>> meeting please scan for any more discrepancies.
>>
>> A note for the minute taker and the Chair, moving forward (and as pointed
>> out by Thufile) we should continue doing the roll call for each motion. I
>> know that it slows things down a little, but it prevents any
>> misunderstanding and lack of clarity.
>>
>> Thank you all,
>> Carlos
>>
>> On Wed, Nov 1, 2017 at 1:03 PM, Thufile Ariful Mohamed Sirajudeen <
>> academic at gsaconcordia.ca> wrote:
>>
>>> Hello All,
>>>
>>> I had a quick scan of the minutes of meeting and observed that there are
>>> descrepencies in the following two motions.
>>>
>>> 1. Motion CO-20171030-14 (closed session) - Please check the names of
>>> the directors. Azam's name is in both 'For' & 'Against' column.
>>>
>>> (My suggestion is that this confusion could be avoided if the
>>> individuals are called by name when they are voting for the motion, as it
>>> was practiced previously)
>>>
>>> 2. Motion CO-20171030-23 (Open Session) - Please check if the motion is
>>> correct. As per my understanding the motion was adopted and all the
>>> Councillors were supportive of the motion.
>>>
>>> Please correct me if i am wrong.
>>>
>>> Have a nice day.
>>>
>>> Thanks & Regards
>>>
>>> *Thufile Ariful Mohamed*
>>> Vice-President Academic & Advocacy Affairs
>>>
>>> *Graduate Students Association*
>>> *Concordia University
>>> <https://maps.google.com/?q=Concordia+University2030+Rue+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g>*
>>> 2030 Rue Mackay · Montreal · QC
>>> <https://maps.google.com/?q=Concordia+University2030+Rue+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g> · H3N
>>> 1J1
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>>> <(514)%20848-7904>
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>>> On Wed, Nov 1, 2017 at 11:39 AM, meeting facilitator <
>>> meetingfacilitator.gsa at gmail.com> wrote:
>>>
>>>> Please find minutes attached.
>>>>
>>>> Thank you,
>>>> Carlos
>>>>
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>>>>
>>>>
>>>
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>

-- 
*Nura Jabagi, MBA*
PhD Candidate | Business Technology Management
John Molson School of Business
*Vice President, John Molson Doctoral Student Society*
*Présidente, Fondation de la Chambre de Commerce Canada-Liban*
linkedin.com/in/nurajabagi <http://www.linkedin.com/in/nurajabagi>
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