[GSA Council] Open and Closed Minutes for 30 Oct Council Meeting

Wed Nov 1 10:30:38 PDT 2017

Hi there

Thufile is correct for the motion -23. It was passed. I think that when the notetaker was cutting and pasting there was an error. 

Moreover, quorum was lost at 8:40p, not 8:30p. 

Re: voting, definitely can go back to roll call... I noticed yesterday there were some issues with the against/abstain process that required a double check... or we can adopt an electronic voting process to keep things moving. I think quite a few issues happened where people changed their votes in the process once they saw how others voted. So the notetaker had to quickly change everything again. That was particularly the issue in closed session... I cant remember during the open session if it also pertained. 

Another option is a grid process for doing the roll call. To avoid bogging down the notetaker, as chair, I would have an excel and I would do roll call, and I would just quickly put an F (for for), A (for against), Ab (for abstain). This would reduce the need for the cut and paste which is part of what slows the roll call process. So the excel could be names on all the rows, then a column for each motion, and then it can also be programmed to autosum, and we could easily determine whether it is passed or not, rather than counting the names in the listed roll call in the minutes. The notetaker then just has to write if it passed and I can append the excel to the minutes. 

Just a thought :)

Thanks 

Sent from my iPhone

> On Nov 1, 2017, at 1:09 PM, meeting facilitator <meetingfacilitator.gsa at gmail.com> wrote:
> 
> Hi Thufile, thanks for spotting these. If someone else can double check and confirm I will have these changed. Also, for those who attended the meeting please scan for any more discrepancies.
> 
> A note for the minute taker and the Chair, moving forward (and as pointed out by Thufile) we should continue doing the roll call for each motion. I know that it slows things down a little, but it prevents any misunderstanding and lack of clarity.
> 
> Thank you all,
> Carlos
> 
>> On Wed, Nov 1, 2017 at 1:03 PM, Thufile Ariful Mohamed Sirajudeen <academic at gsaconcordia.ca> wrote:
>> Hello All, 
>> 
>> I had a quick scan of the minutes of meeting and observed that there are descrepencies in the following two motions. 
>> 
>> 1. Motion CO-20171030-14 (closed session) - Please check the names of the directors. Azam's name is in both 'For' & 'Against' column.  
>> 
>> (My suggestion is that this confusion could be avoided if the individuals are called by name when they are voting for the motion, as it was practiced previously)
>> 
>> 2. Motion CO-20171030-23 (Open Session) - Please check if the motion is correct. As per my understanding the motion was adopted and all the Councillors were supportive of the motion. 
>> 
>> Please correct me if i am wrong. 
>> 
>> Have a nice day. 
>> 
>> Thanks & Regards
>> 
>> Thufile Ariful Mohamed
>> Vice-President Academic & Advocacy Affairs 
>> 
>> Graduate Students Association
>> Concordia University
>> 2030 Rue Mackay · Montreal · QC · H3N 1J1
>> Tel 514-576-7172 ·   Fax  514.848.7904
>> 
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>>> On Wed, Nov 1, 2017 at 11:39 AM, meeting facilitator <meetingfacilitator.gsa at gmail.com> wrote:
>>> Please find minutes attached.
>>> 
>>> Thank you,
>>> Carlos
>>> 
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