[GSA Council] Council meeting minutes 24 Nov 2017

Mon Dec 4 11:29:02 PST 2017

Hello all just to inform you that I will have the minutes finalized this
evening.

Thank you kindly,
Carlos

On Fri, Dec 1, 2017 at 8:46 PM, meeting facilitator <
meetingfacilitator.gsa at gmail.com> wrote:

> Thanks to everyone who responded. Breanna, I recognise that the meeting
> can get confusing when you are the minute taker as well as trying to
> partake in the discussions. Mistakes or omissions will often happen. I
> think you have done a great job with the minutes all along. It is a very
> difficult to catch all the details, that is why it is *all councillors'
> responsibility* to review the minutes in the days after the meeting to
> spot errors or omissions and have those corrected promptly and
> transparently before a final version goes for publication.
>
> Based on the answers I received so far things are still very unclear. I am
> trying to understand if quorum was lost before or after the Chair was asked
> to leave. It is very important to clarify and to come to a common
> understanding of the facts. During official council meetings the
> councillors are suppose to be focusing on the matters on the agenda unless
> their was a motion to make a change to the agenda or unless all items on
> the agenda were exhausted and any new items for discussion fell into the
> "New Business" category. I want to clarify that the meeting wasn't cut
> short to discuss matters that were not official, regardless of the exact
> time the meeting was ended (presumably 3:10pm).
>
> To clarify, when I was initially hired I was explicitly made aware that my
> position, as well as that of the Chair, must remain totally unbiased and
> impartial in all cases and with all parties involved. Our positions are to
> facilitate the governance of the GSA and not take sides or opinions. I am
> not taking aim at specific people. I am simply trying to ensure that
> minutes are honest. When I hear that the Chair was asked to step out of an
> official meeting I find that extremely disconcerting and to this point I am
> not fully convinced that the minutes are properly representative of facts.
>
> My question remains.
>
>
>
>
>
>
>
>
>
>
>
> On Fri, Dec 1, 2017 at 7:47 PM, President GSA <president at gsaconcordia.ca>
> wrote:
>
>> Hello Carlos,
>>
>> Yes, there was issue with the laptop and we had to change the laptop in
>> the middle of the meeting and continue.
>>
>> Apart from that, we were about to lose quorum around 3:10 or 3:20PM (I am
>> not sure about exact time). Since we wanted to discuss regarding the
>> grievance only with the councilors, we asked the councilor (who wanted to
>> leave) to stay back for the discussion.
>> Since it was a sensitive issue, we requested chair asking, "there is a
>> issue we would like to discuss only with the councilors, would you mind
>> staying out ?"
>> Chair was fine with that and we started discussion with the councilors.
>> But still we couldn't finish the entire discussion and councilors asked for
>> a separate meeting to discuss the same issue. So, because of this
>> situation, there was problem with the minutes.
>>
>> After 4 days, when I had received the minutes file, there was no time
>> mentioned in the minutes. (Therefore, It's not mistake of minute taker, it
>> was just that situation). Even, I hardly remember when exactly we lost the
>> quorum. Therefore, I just mentioned the time when most of us left the room
>> expecting we will have another meeting soon.
>>
>> It is not a common practice, as something like this never happened. It
>> just happened for the first time and we will make sure it will not repeat.
>>
>> @Carlos, If 3:10PM is correct (as Chloe mentioned), please update adjourn
>> time with 3:10PM !!
>>
>> Thank you,
>>
>> Best regards,
>> *Srinivas Bathini*
>> President
>>
>>
>> Graduate Students' Association
>> Concordia University,
>> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g>2030
>> Mackay · Montreal · QC
>> <https://maps.google.com/?q=Concordia+University,%C2%A02030+Mackay%C2%A0%C2%B7%C2%A0Montreal%C2%A0%C2%B7%C2%A0QC&entry=gmail&source=g> · H3N
>> 1J1
>> tel  514.848.2424.x7903 <(514)%20848-2424>  ·  fax  514.848.7904
>> <(514)%20848-7904>
>>
>> *Privacy Notice*
>>
>> This message is reserved for the exclusive use to whom it is addressed
>> and may contain privileged or confidential information. Unauthorized
>> disclosure and/or utilization are strictly prohibited. If you have received
>> this message in error, please notify us immediately. Next, destroy this
>> message and any attachments.
>>
>> *Avis de confidentialité*
>> Ce message est réservé Ã  l'usage exclusif du destinataire; il peut
>> contenir de l'information protégée ou confidentielle. Toute divulgation
>> et/ou utilisation non autorisée est strictement interdite. Si vous avez
>> reçu ce message par erreur, veuillez nous aviser immÃ©diatement. Veuillez
>> par la suite dÃ©truire le message ainsi que toute pièce jointe.
>>
>>
>>
>>
>>
>> On Fri, Dec 1, 2017 at 6:06 PM, Breanna Shanahan <
>> breanna.shanahan at live.ca> wrote:
>>
>>> Hello
>>>
>>> I never wrote when we lost quorum or when the meeting ended.To be honest
>>> I dont know when the meeting officially ended. I did not write it was lost
>>> at 4:00 however, since I did not write any ending at all in the minutes.
>>>
>>> The minutes became a mess when we lost use of the computer I was
>>> originally using which shut down and wouldn't turn back on, when we had to
>>> open another computer and because we barely had quorum the entire time with
>>> the number of directors changing throughout the whole meeting.
>>>
>>> I think Chloe is right official quorum was lost around 3.30 but the best
>>> person to ask is Jaskaran who stayed as long as he could so we could
>>> continue discussions. When did he leave? That would be the official time,
>>> but again I am not sure.
>>>
>>> It is difficult to be part of the discussions with so many things
>>> changing and having to be recorded while I am also participating. If you
>>> want to bring on a different note taker for future meetings that is fine
>>> with me.
>>>
>>>
>>> Breanna
>>>
>>>
>>> From: Mohd Azam Khan
>>> Sent: Friday, December 1, 5:43 PM
>>> Subject: Re: [GSA Council] Council meeting minutes 24 Nov 2017
>>> To: Rouzbeh Ghouchani
>>> Cc: GSA all contacts
>>>
>>>
>>> So 3:10 or 3:15 May be put as an end time. Almost we lost quorum here
>>> and there. It was tough to know when we lost it.
>>>
>>> Regards,
>>> Azam
>>>
>>> On Fri, Dec 1, 2017 at 5:16 PM Rouzbeh Ghouchani <
>>> ghoochani.roozbeh at gmail.com> wrote:
>>>
>>>  Hello,
>>>
>>>  Yes, the chair was asked to leave the room. So, as far as I know, it
>>> means we abandoned the agenda at that moment.
>>>
>>> Regards,
>>> Rouzbeh Ghouchani
>>>
>>>
>>> On 1 Dec 2017 15:30, "Chloë Williams" <chloewilliams at outlook.com> wrote:
>>>
>>> The meeting actually ended around 3:10pm, when the chair was asked to
>>> leave the room and we abandoned the agenda. There was no motion to go into
>>> closed session and no one was appointed interim chair.
>>>
>>> I don't really know how you would right that....
>>>
>>> *Chlo**ë** Williams*
>>> (c)514-816-8307 <(514)%20816-8307> | (e)chloewilliams at outlook.com
>>>
>>> Montreal is located on Kanien'keh??:ka traditional territory.
>>> Montr??al est situ?? dans le territoire traditionnel Kanien'keh??:ka.???
>>>
>>> *From:* Gsaconcordia <gsaconcordia-bounces at lists.resist.ca> on behalf
>>> of meeting facilitator <meetingfacilitator.gsa at gmail.com>
>>> *Sent:* December 1, 2017 7:42:17 AM
>>> *To:* GSA all contacts
>>> *Subject:* [GSA Council] Council meeting minutes 24 Nov 2017
>>>
>>> Please find minutes attached.
>>>
>>> Many thanks,
>>> Carlos
>>>
>>> _______________________________________________
>>> Gsaconcordia mailing list
>>> Gsaconcordia at lists.resist.ca
>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>
>>>
>>>
>>> _______________________________________________
>>> Gsaconcordia mailing list
>>> Gsaconcordia at lists.resist.ca
>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>
>>> --
>>> Best Regards,
>>> M. Azam Khan
>>> JMSB Director
>>> (Graduate Student Association)
>>>
>>>
>>>
>>> _______________________________________________
>>> Gsaconcordia mailing list
>>> Gsaconcordia at lists.resist.ca
>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>
>>>
>>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.resist.ca/pipermail/gsaconcordia/attachments/20171204/13091e3b/attachment-0001.html>