[GSA Council] PLEASE APPROVE: Additional funds for GSA election

Mon Mar 23 09:59:27 PDT 2015

Hello,
W have a fixed budget for elections, I asked liz to provide me the actuals
and she said she will forward it by today for you to decide if you can
allocate more money or not  , my concern is  that we are exceeding the
election budget  postering + the 500 dollars Jon asked for Wednesday
meeting  , we have 2 DRO maybe they can help him and divide the work
between them , otherwise it is up to council to decide.
Houda

On Mon, Mar 23, 2015 at 1:42 AM, Jon Summers <jsummers6 at gmail.com> wrote:

> Thank you very much, Harkirat and Isabelle!
>
> All I ask is that I be given adequate resources to properly run this
> overwhelmingly popular election, and that I be fairly compensated for
> completing this enormous task in such a limited period of time.
>
> *Council, in order for this motion to be put on your agenda, it will
> require one of you to "move" it and another to "second" it. I encourage you
> to please attend the meeting Tuesday at 6pm and vote in favor of my request
> for additional funding.*
>
> I cannot do this without your support. Thanks again!
>
> Jon
>
>
> On Sun, Mar 22, 2015 at 2:04 AM, Harkirat Singh <harkirat.ms at gmail.com>
> wrote:
>
>> Hi jon,
>>
>> I won't be at the council meeting to vote for this. But as you explained
>> it clearly, I think your request to make the necessary changes is valid.
>>
>> I approve both of your points and I believe everyone should because its
>> apparent with the facts stated by you.
>>
>> All the best for the hard work you'll be doing in the coming weeks.
>>
>>
>> Sent from my iPhone
>>
>> On 21 Mar 2015, at 06:59 pm, Isabelle Johnston <
>> isabelle.johnston at gmail.com> wrote:
>>
>> Hi Jon,
>>
>> Thanks for your detailed response. It sounds like you've been working
>> very hard, and I don't doubt that the elections will run much more smoothly
>> thanks to your efforts. I am satisfied that you should be granted the extra
>> hours you requested, and the additional funding for the election. I won't
>> be at the council meeting to vote, but I hope my fellow directors will
>> consider this very thorough breakdown when they make their decision.
>>
>> Best,
>>
>> Isabelle
>> On Mar 21, 2015 6:43 PM, "Jon Summers" <jsummers6 at gmail.com> wrote:
>>
>>> Hi Isabelle, I'm glad you asked. Since I was contacted by the Hiring
>>> Committee on the morning of March 13, I have worked almost non-stop on
>>> promoting and preparing for this election.
>>>
>>> I reported to Council that I have worked at least 50 hours already, and
>>> this includes the following: 8 hours creating and maintaining the website;
>>> 6 hours graphic design and printing; 6 hours postering both campuses last
>>> Sunday (with no shuttle bus); 4 hours creating and maintaining a Facebook
>>> presence; 6 hours producing content for email distribution to all members;
>>> 2 hours producing content for email to candidates; 8 hours verifying
>>> signatures and responding to nomination forms from all candidates; 4 hours
>>> responding to questions from members and candidates; 4 hours contacting
>>> various departments at Concordia, 2 hours meeting with Deputy Returning
>>> Officers; 2 hours organizing a meet and greet with candidates; 1 hour
>>> meeting with my counterpart at the CSU.
>>>
>>> The next 50 hours will be spent verifying all campaign materials and
>>> closely monitoring all the campaigns, responding to questions and concerns
>>> from our many energetic candidates, hosting the meet and greet with them,
>>> hiring poll clerks and preparing a guide for them, offering multiple
>>> training sessions for them and the DROs, and purchasing and preparing
>>> elections materials.
>>>
>>> The additional 30 hours are for running the polling stations over 3 days
>>> and counting the ballots.
>>>
>>> For comparison's sake, last year I believe only 2 positions were
>>> contested: VP External and one seat for ENCS Director. But this year all
>>> positions are contested (and many of them hotly so) except for Fine Arts
>>> and INDI Director. This means that I will have A LOT more work in the next
>>> 2 weeks than any CRO in recent history.
>>>
>>> I would ask Council to please recognize the extraordinary effort that is
>>> required to run this year's exceptionally contested election, and approve
>>> my two-part request for additional funding.
>>>
>>> Thank you!
>>> Jon
>>>
>>> On Sat, Mar 21, 2015 at 4:34 PM, gretchen k <gbayou at gmail.com> wrote:
>>>
>>>> Hey folks--
>>>>
>>>> I am cc'ing andrea. this can be added to the agenda, you just need to
>>>> motion to amend this business to the agenda when approving the council
>>>> agenda on Tuesday.
>>>>
>>>> --gretchen
>>>>
>>>> On Sat, Mar 21, 2015 at 4:27 PM, Mathilde Mbom <mathildembom at yahoo.ca>
>>>> wrote:
>>>>
>>>>> Hello,
>>>>>
>>>>> Should we make a motion and add it on the agenda?
>>>>>
>>>>> Mathilde
>>>>>
>>>>> On Mar 21, 2015, at 12:48 PM, Jon Summers <jsummers6 at gmail.com> wrote:
>>>>>
>>>>> Dear Executive and Council of Directors,
>>>>>
>>>>> This year's general election is shaping up to be the biggest the GSA
>>>>> has seen in a long time: 60 candidates, including 3 slates and a number of
>>>>> independent candidates. *This is HUGE!*
>>>>>
>>>>> However, there is only *$1,350* in the budget under "*Elections --
>>>>> Candidate costs*." The Election Regulations say each candidate may be
>>>>> reimbursed up to $75, although I have lowered this amount to $50. Still, if
>>>>> each candidate requests a reimbursement of $50, this comes to a total of
>>>>> *$3,000*.
>>>>>
>>>>> There will also be *other additional costs* related to having such a
>>>>> large number of candidates, like having to print many more ballots than
>>>>> expected.
>>>>>
>>>>> Furthermore, my contract is for *100 hours of work*. I am already at
>>>>> 50, *with the bulk of the work still to come* over the next week and,
>>>>> of course, over the polling days from March 30 to April 1 and the counting
>>>>> of the ballots. With such massive participation, it is essential that I put
>>>>> in the hours required to make sure this election is run properly.
>>>>>
>>>>> Therefore, I humbly request that Council approve the following:
>>>>>
>>>>> *1) That the election budget be increased by $2500. This will cover
>>>>> the additional costs of having so many candidates campaign, as well as
>>>>> having to print far more ballots than usual.*
>>>>>
>>>>> *2) That the CRO be remunerated for an additional 30 hours of work, at
>>>>> $20 per additional hour, as stipulated in his contract. This will ensure
>>>>> that he has the time required to guarantee the proper running of the
>>>>> election.*
>>>>>
>>>>> Thank you very much to the Executive and the Council of Directors for
>>>>> your support, and good luck to all the candidates!
>>>>>
>>>>> *Jon Summers*
>>>>> *Chief Returning Officer (CRO), GSA Election 2015*
>>>>>
>>>>> _______________________________________________
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>>>>> Gsaconcordia at lists.resist.ca
>>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>>
>>>>>
>>>>
>>>
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>
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-- 
*Houda MADNOUNE*
President

Graduate Students Association
Concordia University
2030 Mackay · Montreal · QC · H3N 1J1
tel  514.848.2424.x7900  ·   fax  514.848.7904

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