[GSA Council] PLEASE APPROVE: Additional funds for GSA election

Sun Mar 22 22:42:48 PDT 2015

Thank you very much, Harkirat and Isabelle!

All I ask is that I be given adequate resources to properly run this
overwhelmingly popular election, and that I be fairly compensated for
completing this enormous task in such a limited period of time.

*Council, in order for this motion to be put on your agenda, it will
require one of you to "move" it and another to "second" it. I encourage you
to please attend the meeting Tuesday at 6pm and vote in favor of my request
for additional funding.*

I cannot do this without your support. Thanks again!

Jon

On Sun, Mar 22, 2015 at 2:04 AM, Harkirat Singh <harkirat.ms at gmail.com>
wrote:

> Hi jon,
>
> I won't be at the council meeting to vote for this. But as you explained
> it clearly, I think your request to make the necessary changes is valid.
>
> I approve both of your points and I believe everyone should because its
> apparent with the facts stated by you.
>
> All the best for the hard work you'll be doing in the coming weeks.
>
>
> Sent from my iPhone
>
> On 21 Mar 2015, at 06:59 pm, Isabelle Johnston <
> isabelle.johnston at gmail.com> wrote:
>
> Hi Jon,
>
> Thanks for your detailed response. It sounds like you've been working very
> hard, and I don't doubt that the elections will run much more smoothly
> thanks to your efforts. I am satisfied that you should be granted the extra
> hours you requested, and the additional funding for the election. I won't
> be at the council meeting to vote, but I hope my fellow directors will
> consider this very thorough breakdown when they make their decision.
>
> Best,
>
> Isabelle
> On Mar 21, 2015 6:43 PM, "Jon Summers" <jsummers6 at gmail.com> wrote:
>
>> Hi Isabelle, I'm glad you asked. Since I was contacted by the Hiring
>> Committee on the morning of March 13, I have worked almost non-stop on
>> promoting and preparing for this election.
>>
>> I reported to Council that I have worked at least 50 hours already, and
>> this includes the following: 8 hours creating and maintaining the website;
>> 6 hours graphic design and printing; 6 hours postering both campuses last
>> Sunday (with no shuttle bus); 4 hours creating and maintaining a Facebook
>> presence; 6 hours producing content for email distribution to all members;
>> 2 hours producing content for email to candidates; 8 hours verifying
>> signatures and responding to nomination forms from all candidates; 4 hours
>> responding to questions from members and candidates; 4 hours contacting
>> various departments at Concordia, 2 hours meeting with Deputy Returning
>> Officers; 2 hours organizing a meet and greet with candidates; 1 hour
>> meeting with my counterpart at the CSU.
>>
>> The next 50 hours will be spent verifying all campaign materials and
>> closely monitoring all the campaigns, responding to questions and concerns
>> from our many energetic candidates, hosting the meet and greet with them,
>> hiring poll clerks and preparing a guide for them, offering multiple
>> training sessions for them and the DROs, and purchasing and preparing
>> elections materials.
>>
>> The additional 30 hours are for running the polling stations over 3 days
>> and counting the ballots.
>>
>> For comparison's sake, last year I believe only 2 positions were
>> contested: VP External and one seat for ENCS Director. But this year all
>> positions are contested (and many of them hotly so) except for Fine Arts
>> and INDI Director. This means that I will have A LOT more work in the next
>> 2 weeks than any CRO in recent history.
>>
>> I would ask Council to please recognize the extraordinary effort that is
>> required to run this year's exceptionally contested election, and approve
>> my two-part request for additional funding.
>>
>> Thank you!
>> Jon
>>
>> On Sat, Mar 21, 2015 at 4:34 PM, gretchen k <gbayou at gmail.com> wrote:
>>
>>> Hey folks--
>>>
>>> I am cc'ing andrea. this can be added to the agenda, you just need to
>>> motion to amend this business to the agenda when approving the council
>>> agenda on Tuesday.
>>>
>>> --gretchen
>>>
>>> On Sat, Mar 21, 2015 at 4:27 PM, Mathilde Mbom <mathildembom at yahoo.ca>
>>> wrote:
>>>
>>>> Hello,
>>>>
>>>> Should we make a motion and add it on the agenda?
>>>>
>>>> Mathilde
>>>>
>>>> On Mar 21, 2015, at 12:48 PM, Jon Summers <jsummers6 at gmail.com> wrote:
>>>>
>>>> Dear Executive and Council of Directors,
>>>>
>>>> This year's general election is shaping up to be the biggest the GSA
>>>> has seen in a long time: 60 candidates, including 3 slates and a number of
>>>> independent candidates. *This is HUGE!*
>>>>
>>>> However, there is only *$1,350* in the budget under "*Elections --
>>>> Candidate costs*." The Election Regulations say each candidate may be
>>>> reimbursed up to $75, although I have lowered this amount to $50. Still, if
>>>> each candidate requests a reimbursement of $50, this comes to a total of
>>>> *$3,000*.
>>>>
>>>> There will also be *other additional costs* related to having such a
>>>> large number of candidates, like having to print many more ballots than
>>>> expected.
>>>>
>>>> Furthermore, my contract is for *100 hours of work*. I am already at
>>>> 50, *with the bulk of the work still to come* over the next week and,
>>>> of course, over the polling days from March 30 to April 1 and the counting
>>>> of the ballots. With such massive participation, it is essential that I put
>>>> in the hours required to make sure this election is run properly.
>>>>
>>>> Therefore, I humbly request that Council approve the following:
>>>>
>>>> *1) That the election budget be increased by $2500. This will cover the
>>>> additional costs of having so many candidates campaign, as well as having
>>>> to print far more ballots than usual.*
>>>>
>>>> *2) That the CRO be remunerated for an additional 30 hours of work, at
>>>> $20 per additional hour, as stipulated in his contract. This will ensure
>>>> that he has the time required to guarantee the proper running of the
>>>> election.*
>>>>
>>>> Thank you very much to the Executive and the Council of Directors for
>>>> your support, and good luck to all the candidates!
>>>>
>>>> *Jon Summers*
>>>> *Chief Returning Officer (CRO), GSA Election 2015*
>>>>
>>>> _______________________________________________
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>>>> Gsaconcordia at lists.resist.ca
>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>
>>>>
>>>
>>
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