[GSA Council] PLEASE APPROVE: Additional funds for GSA election

[Isabelle Johnston]

Hi Jon,

Thanks for your detailed response. It sounds like you've been working very
hard, and I don't doubt that the elections will run much more smoothly
thanks to your efforts. I am satisfied that you should be granted the extra
hours you requested, and the additional funding for the election. I won't
be at the council meeting to vote, but I hope my fellow directors will
consider this very thorough breakdown when they make their decision.

Best,

Isabelle
On Mar 21, 2015 6:43 PM, "Jon Summers" <jsummers6 at gmail.com> wrote:

> Hi Isabelle, I'm glad you asked. Since I was contacted by the Hiring
> Committee on the morning of March 13, I have worked almost non-stop on
> promoting and preparing for this election.
>
> I reported to Council that I have worked at least 50 hours already, and
> this includes the following: 8 hours creating and maintaining the website;
> 6 hours graphic design and printing; 6 hours postering both campuses last
> Sunday (with no shuttle bus); 4 hours creating and maintaining a Facebook
> presence; 6 hours producing content for email distribution to all members;
> 2 hours producing content for email to candidates; 8 hours verifying
> signatures and responding to nomination forms from all candidates; 4 hours
> responding to questions from members and candidates; 4 hours contacting
> various departments at Concordia, 2 hours meeting with Deputy Returning
> Officers; 2 hours organizing a meet and greet with candidates; 1 hour
> meeting with my counterpart at the CSU.
>
> The next 50 hours will be spent verifying all campaign materials and
> closely monitoring all the campaigns, responding to questions and concerns
> from our many energetic candidates, hosting the meet and greet with them,
> hiring poll clerks and preparing a guide for them, offering multiple
> training sessions for them and the DROs, and purchasing and preparing
> elections materials.
>
> The additional 30 hours are for running the polling stations over 3 days
> and counting the ballots.
>
> For comparison's sake, last year I believe only 2 positions were
> contested: VP External and one seat for ENCS Director. But this year all
> positions are contested (and many of them hotly so) except for Fine Arts
> and INDI Director. This means that I will have A LOT more work in the next
> 2 weeks than any CRO in recent history.
>
> I would ask Council to please recognize the extraordinary effort that is
> required to run this year's exceptionally contested election, and approve
> my two-part request for additional funding.
>
> Thank you!
> Jon
>
> On Sat, Mar 21, 2015 at 4:34 PM, gretchen k <gbayou at gmail.com> wrote:
>
>> Hey folks--
>>
>> I am cc'ing andrea. this can be added to the agenda, you just need to
>> motion to amend this business to the agenda when approving the council
>> agenda on Tuesday.
>>
>> --gretchen
>>
>> On Sat, Mar 21, 2015 at 4:27 PM, Mathilde Mbom <mathildembom at yahoo.ca>
>> wrote:
>>
>>> Hello,
>>>
>>> Should we make a motion and add it on the agenda?
>>>
>>> Mathilde
>>>
>>> On Mar 21, 2015, at 12:48 PM, Jon Summers <jsummers6 at gmail.com> wrote:
>>>
>>> Dear Executive and Council of Directors,
>>>
>>> This year's general election is shaping up to be the biggest the GSA has
>>> seen in a long time: 60 candidates, including 3 slates and a number of
>>> independent candidates. *This is HUGE!*
>>>
>>> However, there is only *$1,350* in the budget under "*Elections --
>>> Candidate costs*." The Election Regulations say each candidate may be
>>> reimbursed up to $75, although I have lowered this amount to $50. Still, if
>>> each candidate requests a reimbursement of $50, this comes to a total of
>>> *$3,000*.
>>>
>>> There will also be *other additional costs* related to having such a
>>> large number of candidates, like having to print many more ballots than
>>> expected.
>>>
>>> Furthermore, my contract is for *100 hours of work*. I am already at
>>> 50, *with the bulk of the work still to come* over the next week and,
>>> of course, over the polling days from March 30 to April 1 and the counting
>>> of the ballots. With such massive participation, it is essential that I put
>>> in the hours required to make sure this election is run properly.
>>>
>>> Therefore, I humbly request that Council approve the following:
>>>
>>> *1) That the election budget be increased by $2500. This will cover the
>>> additional costs of having so many candidates campaign, as well as having
>>> to print far more ballots than usual.*
>>>
>>> *2) That the CRO be remunerated for an additional 30 hours of work, at
>>> $20 per additional hour, as stipulated in his contract. This will ensure
>>> that he has the time required to guarantee the proper running of the
>>> election.*
>>>
>>> Thank you very much to the Executive and the Council of Directors for
>>> your support, and good luck to all the candidates!
>>>
>>> *Jon Summers*
>>> *Chief Returning Officer (CRO), GSA Election 2015*
>>>
>>> _______________________________________________
>>> Gsaconcordia mailing list
>>> Gsaconcordia at lists.resist.ca
>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>
>>>
>>
>
> _______________________________________________
> Gsaconcordia mailing list
> Gsaconcordia at lists.resist.ca
> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.resist.ca/pipermail/gsaconcordia/attachments/20150321/d70fded1/attachment.html>