[GSA Council] PLEASE APPROVE: Additional funds for GSA election

[gretchen k]

Hey folks--

I am cc'ing andrea. this can be added to the agenda, you just need to
motion to amend this business to the agenda when approving the council
agenda on Tuesday.

--gretchen

On Sat, Mar 21, 2015 at 4:27 PM, Mathilde Mbom <mathildembom at yahoo.ca>
wrote:

> Hello,
>
> Should we make a motion and add it on the agenda?
>
> Mathilde
>
> On Mar 21, 2015, at 12:48 PM, Jon Summers <jsummers6 at gmail.com> wrote:
>
> Dear Executive and Council of Directors,
>
> This year's general election is shaping up to be the biggest the GSA has
> seen in a long time: 60 candidates, including 3 slates and a number of
> independent candidates. *This is HUGE!*
>
> However, there is only *$1,350* in the budget under "*Elections --
> Candidate costs*." The Election Regulations say each candidate may be
> reimbursed up to $75, although I have lowered this amount to $50. Still, if
> each candidate requests a reimbursement of $50, this comes to a total of
> *$3,000*.
>
> There will also be *other additional costs* related to having such a
> large number of candidates, like having to print many more ballots than
> expected.
>
> Furthermore, my contract is for *100 hours of work*. I am already at 50, *with
> the bulk of the work still to come* over the next week and, of course,
> over the polling days from March 30 to April 1 and the counting of the
> ballots. With such massive participation, it is essential that I put in the
> hours required to make sure this election is run properly.
>
> Therefore, I humbly request that Council approve the following:
>
> *1) That the election budget be increased by $2500. This will cover the
> additional costs of having so many candidates campaign, as well as having
> to print far more ballots than usual.*
>
> *2) That the CRO be remunerated for an additional 30 hours of work, at $20
> per additional hour, as stipulated in his contract. This will ensure that
> he has the time required to guarantee the proper running of the election.*
>
> Thank you very much to the Executive and the Council of Directors for your
> support, and good luck to all the candidates!
>
> *Jon Summers*
> *Chief Returning Officer (CRO), GSA Election 2015*
>
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