[GSA Council] Payment to directors and execs

Vivek Khatri simple2v at gmail.com
Wed Dec 9 14:43:06 PST 2015 

I thought Alex told that online voting was against the law for some reason,
when I brought the online voting motion earlier.
Anyways, I vote for the motion and request the other councillors to do so
too.

Thanks & Regards,
Vivek Khatri



On Wednesday, December 9, 2015, Mathilde Mbom <mathildembom at yahoo.ca> wrote:

> Here is a motion to help out in this situation:
>
> BIRT that the execs be awarded their December bursary  on or after
> December 26, 2015.
>
> The motion needs a mover and a seconder (and it won't be me for either).
> Since this will be an online vote, all Councillors (active and inactive
> ones) must cast their votes for the vote to be valid.
>
>
> Mathilde
> Sent from Yahoo Mail on Android
> <https://overview.mail.yahoo.com/mobile/?.src=Android>
>
> On Wed, Dec 9, 2015 at 17:11, finance at gsaconcordia.ca
> <javascript:_e(%7B%7D,'cvml','finance at gsaconcordia.ca');>
> <finance at gsaconcordia.ca
> <javascript:_e(%7B%7D,'cvml','finance at gsaconcordia.ca');>> wrote:
>
> All said and done I am not at liberty or it is not in my task to make a
> decision. Decision makers are the GA, Council and Executives in that order.
> Someone has to decide and then tell me to pay. That's my job :-)
>
> Thanks,
>
> FM
> On 09-Dec-2015 3:42 am, "Alex Ocheoha" <alex_ocheoha at hotmail.com> wrote:
>
>> Hello everybody,
>>
>> I believe that the bursary policy has anticipated situations such as
>> these and is quite clear in dealing with this. I do not see why we should
>> spend so much time on this.
>>
>> 1. *The Bursary policy states:* “However, GSA also recognizes that
>> students may live in precarious financial situations and that political
>> involvement should not be a privilege, this is why the GSA offers
>> compensation in the form of bursaries to executives members.”
>>
>> People have already made travel plans and other plans for the holidays.
>> Some people will also have their rent and other bills to pay at the end of
>> December. Most organizations usually pay their employees earlier in
>> December to make money available for those that go on holiday or celebrate
>> Christmas. I do not know if this has come up because of someone I already
>> know, who may want to vote against my December bursary in secret. The
>> secret ballot makes the person’s motive look more suspicious, because
>> people usually become more transparent when they anticipate legal
>> challenges.
>>
>> 2. I just want to discuss the disbursement of the current bursary. After
>> having looked at the bursary policy, I personally do not see anything in
>> particular that states that executives should get paid for two months.
>> There are two items in the policy that I have highlighted concerning the
>> disbursement
>>
>> = I made it clear to the other executives and the Finance Manager that
>> the November 28 council meeting only approved the payment of the November
>> bursary. The executives will not get paid for 2 months and will only get
>> paid after the December 26 or at the end of the month.
>>
>> 3. "Allow for executive who choose to request monthly bursaries be
>> awarded if councils accept their monthly reports.
>> = All executives opted for the monthly option and have been paid by the
>> monthly option.
>>
>> 4. Since there was no approval of any December reports, it does not seem
>> like it would be the proper procedure to disburse the bursaries for
>> December before the meeting in January.
>>
>> *The bursary policy states:* In case, of not being able to have a
>> council meeting because of not achieving quorum, the applicant would get
>> paid without any assessment, because of the above mentioned reasons.
>>
>> = The December council meeting will not hold because it falls on a
>> holiday. If there is no meeting executives get paid without assessment.
>>
>> 5. Since the council meeting date was changed, and therefore there was no
>> loss of quorum, there should not be any bursary awarded to the executives
>> for December, until the December meeting which will be held in January.
>>
>> The motion that was passed in the August 29, 2015 meeting states: “BIFRT
>> In the event of items being tabled in the agenda of the monthly council
>> meeting, a second council meeting is to be held on a date determined by
>> doodle (same Sept 6 deadline) within one week after the monthly meeting. .
>> . . . “
>>
>>
>>
>> Whereas there will be no meeting in December all items meant for the
>> December council will be tabled to the early January Council meeting.
>>
>> Whereas the August 29 motion states that the meeting should be held
>> within one week of the monthly council meeting a motion was passed in the
>> October 4, 2015 meeting to convene the meeting on Saturday, January 9,
>> 2016.
>>
>> =However, January is a new month, a new year and a new semester. This
>> meeting to be held on January 9, 2016 cannot be called the December Regular
>> Council meeting. It has never happened before in the GSA or anywhere is the
>> world to call a meeting held in January a December meeting.
>>
>> 6. Since there was no approval of any December reports, it does not seem
>> like it would be the proper procedure to disburse the bursaries for
>> December before the meeting in January.
>>
>> = The reports cannot be assessed or approved because the GSA will not be
>> having a regular council meeting in December. The proper procedure will be
>> to abide by the policy and disburse the bursaries.
>>
>> 7. And: "The attribution of a bursary is contingent to the evaluation of
>> the Semester Report of an executive member and any executive evaluations,
>> if they were provided."
>>
>> = Executives already opted for the monthly bursaries and have been
>> submitting monthly reports, which were approved.
>>
>> 8. There is one more section that indicates the amount of money to be
>> disbursed in each semester which is as follows, but it does not seem as
>> binding as anything else:
>>
>> The bursaries are to be allocated by semester. The amounts for each
>> semester represent an amount of 1100$ per month which goes as follows:
>>
>> *The Bursary policy states:* “A member of the Executive Committee who
>> wishes to obtain a bursary must first provide to the Council, no later than
>> the beginning of July (for summer semester) no later than the beginning
>> October (for fall semester), and no later than the beginning of February
>> (for the winter semester), an Action Plan for the semester at hand.”
>>
>> = If an action plan has been submitted it covers the entire semester. The
>> amount payable for the fall semester (September to December) is $4400. An
>> executive who requests monthly bursaries still has to be paid $1,100 for
>> December.
>>
>> 9. Ideally, the scenario that would be more prudent would be to make sure
>> a meeting is called before the vacations or wait in January (the following
>> month) as they would normally do for any other month, but then again it is
>> up to the discretion of council.
>>
>> = Council has already passed a motion not to have a meeting on December
>> 26, 2015. I do not see any urgency in calling a meeting during the holidays
>> or during the exam period.
>>
>> I do not see any reason not to have a break. Executives also deserve a
>> break. This is beginning to look like someone just realized that we will be
>> paid without assessment.
>>
>> The bursary policy came up because of somebody that disappeared and did
>> not show up not for people that show up and actually work. Worker deserves
>> their wages.
>>
>> I hope that this resolves this bursary disbursement. We have a lot of
>> work to do in January so it would not be ideal to start the year by
>> spending a lot of time on discussions about bursaries.
>>
>>
>> Regards,
>>
>> Alex Ocheoha
>>
>>
>> ------------------------------
>> *From:* Gsaconcordia <gsaconcordia-bounces at lists.resist.ca> on behalf of
>> Ribal Abi Raad <abiraad.ribal at gmail.com>
>> *Sent:* Wednesday, December 9, 2015 2:22 AM
>> *To:* finance at gsaconcordia.ca; Gsaconcordia at lists.resist.ca
>> *Subject:* Re: [GSA Council] Payment to directors and execs
>>
>> Hello Vinay, hello everyone,
>>
>> I just want to discuss the disbursement of the current bursary. After
>> having looked at the bursary policy, I *personally* do not see anything
>> in particular that states that executives should get paid for two
>> months.There are two items in the policy that I have highlighted concerning
>> the disbursement
>>
>> *"Allow for executive who choose to request monthly bursaries be awarded
>> if councils accept their monthly reports. *
>>
>> *In case, of not being able to have a council meeting because of not
>> achieving quorum, the applicant would get paid without any assessment,
>> because of the above mentioned reasons."*
>> Since the council meeting date was changed, and therefore there was no
>> loss of quorum, there should not be any bursary awarded to the executives
>> for December, until the December meeting which will be held in January.
>>
>> And:* "The attribution of a bursary is contingent to the evaluation of
>> the Semester Report of an executive member and any executive evaluations,
>> if they were provided."*
>>
>> Since there was no approval of any December reports, it does not seem
>> like it would be the proper procedure to disburse the bursaries for
>> December before the meeting in January.
>>
>> There is one more section that indicates the amount of money to be
>> disbursed in each semester which is as follows, but it does not seem as
>> binding as anything else:
>> *The bursaries are to be allocated by semester. The amounts for each
>> semester represent an amount of 1100$ per month which goes as follows:*
>> *Summer Semester (June to August): 3300$ *
>> *Fall Semester (September to December): 4400$ *
>> *Winter Semester (January to May): 5500$ *
>>
>> Ideally, the scenario that would be more prudent would be  to make sure a
>> meeting is called before the vacations or wait in January (the following
>> month) as they would normally do for any other month, but then again it is
>> up to the discretion of council.
>>
>> The reason why I am sending this is because I do not want to take the
>> responsibility of any action against the current rule and regulations.
>> There seems to be a great devotion towards detail at the GSA, and I do not
>> want to break this rule. This is why I would leave it up to the councilors
>> and the finance manager to decide on what is to happen.
>>
>> Finally, if I seem to have made a big deal out of an insignificant
>> matter, excuse the inconvenience.
>>
>> Regards,
>> ᐧ
>>
>> *Ribal Abi Raad*
>>
>>
>>
>> On Tue, Dec 8, 2015 at 2:07 PM, finance at gsaconcordia.ca <
>> finance at gsaconcordia.ca> wrote:
>>
>>> Hey Ribal,
>>>
>>> Bursary policy please. Also Korosh did not sign the attendance sheet so
>>> do i pay him or not for Nov 28 Council meeting.
>>>
>>> Vinay
>>>
>>>
>>>
>>>
>>>
>>> *Finance Manager*
>>> Graduate Students Association
>>> Concordia University
>>> 2030 Mackay · Montreal · QC · H3N 1J1
>>> Phone 514.848.2424.x7900 · f 514.848.7904
>>>
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>>>
>>> On Mon, Dec 7, 2015 at 9:53 PM, Ribal Abi Raad <abiraad.ribal at gmail.com>
>>> wrote:
>>>
>>>> It is in the bursary policy. I'll send it over wine I'm home.
>>>>
>>>>
>>>> On Monday, 7 December 2015, GSA Manager Finance <
>>>> finance at gsaconcordia.ca> wrote:
>>>>
>>>>> I did not see the signature of Korosh on the last month's attendance
>>>>> sheet. So I guess he will get paid for Dec only.
>>>>>
>>>>>
>>>>> Further, the council minutes does not say anything on the Dec pay, so
>>>>> could you guide me to the exact point in the by-law or any other authentic
>>>>> and authorized documents that says execs gat paid for Dec? I need something
>>>>> to prove this.
>>>>>
>>>>>
>>>>>
>>>>> *From:* Ribal Abi Raad
>>>>> *Received:* 12/7/2015 5:44:56 PM -05:00
>>>>> *To:* GSA Finance Manager
>>>>> Hey vinay, you will have to pay lorosh for the meeting he just
>>>>> attended, unless he actually has signed in for the one before that.
>>>>> The executives should be paid for November and December. Since
>>>>> rupinder officially resigned, she should not be paid for December.
>>>>>
>>>>> I hope that answers your questions.
>>>>>
>>>>> Regards,
>>>>>
>>>>> On Monday, 7 December 2015, GSA Finance Manager <
>>>>> finance at gsaconcordia.ca> wrote:
>>>>>
>>>>>> Hello,
>>>>>>
>>>>>>
>>>>>>
>>>>>> I have written the cheques. Please sign them.
>>>>>>
>>>>>>
>>>>>>
>>>>>> I do not know about Korosh, so Ribal how much do we pay him.
>>>>>>
>>>>>>
>>>>>>
>>>>>> As for the bursary for November to execs, it has been done with
>>>>>> Rupinder being paid for last month as well. For december I do not know,
>>>>>> Ribal you have yet to answer.
>>>>>>
>>>>>>
>>>>>>
>>>>>> Thanks,
>>>>>>
>>>>>>
>>>>>>
>>>>>> Finance Manager,
>>>>>> GSA, Concordia
>>>>>> T: +1-438-993-1767
>>>>>>
>>>>>>
>>>>>> ------------------------------
>>>>>> [image: Avast logo] <https://www.avast.com/antivirus>
>>>>>>
>>>>>> This email has been checked for viruses by Avast antivirus software.
>>>>>> www.avast.com <https://www.avast.com/antivirus>
>>>>>>
>>>>>>
>>>>>
>>>>> --
>>>>> *Ribal Abi Raad*
>>>>>
>>>>>
>>>>>
>>>>>
>>>>
>>>> --
>>>> *Ribal Abi Raad*
>>>>
>>>>
>>>>
>>>>
>>>
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>

-- 


*Vivek KhatriDirector for Engineering and Computer Science Dept. (GSA
2015-16)*



*Graduate StudentDept. of Software EngineeringConcordia UniversityMob. No
:- +1 514 621 5482*
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