[GSA Council] Draft minutes from March 24 council and notice for April meeting

Wed Apr 1 12:20:06 PDT 2015

Sorry Type of mistake,

There shouldn't be any conflict of interests on regarding the motion:
CO-20150324-04.

---
Sincerely,
Md Eftakhairul Islam *Rain    *
Web: http://eftakhairul.com
          http://eftakhairul.github.io

On Wed, Apr 1, 2015 at 3:17 PM, Md. Eftakhairul Islam <eftakhairul at gmail.com
> wrote:

> Hi Gretechen,
>
> I moved the motion: CO-20150324-04.  It's just related to election campain
> on our GSA Facebook page. So, there should be any conflict of interests on
> regarding this motion.
>
> ---
> Sincerely,
> Md Eftakhairul Islam *Rain    *
> Web: http://eftakhairul.com
>           http://eftakhairul.github.io
>
> On Wed, Apr 1, 2015 at 11:29 AM, gretchen k <gbayou at gmail.com> wrote:
>
>> Hey folks--
>>
>> To make this change in the minutes, simply propose the change (pls
>> propose the new exact wording your are seeking) after we have a mover and
>> seconder to adopt the minutes at the regular april council meeting. we can
>> vote on any amendments to the minutes then and any amendment can pass with
>> a simple majority.
>>
>> As for the question about process, the best practice is to call for a
>> mover and a seconder before discussing a motion. At times during GSA
>> council, members may forget and begin speaking before the motion is opened
>> for debate (ie has a mover or seconder), but generally the chair should ask
>> for a mover and seconder before allowing further debate/discussion. And we
>> have had occasions where members prose motions and then declare their COI
>> as they cannot move it so they seek another Councillor to move it. If a
>> conflict of interest has been declared, it should be noted in the minutes -
>> see the GSA COI policy in the council archive
>> <https://www.dropbox.com/sh/r9jkozt2yvj9u3w/AAA5BP6yK2uXsOApNcOxQ4vda?dl=0>
>> .
>>
>> thanks!
>>
>> --gretchen
>>
>> On Wed, Apr 1, 2015 at 11:14 AM, Mathilde Mbom <mathildembom at yahoo.ca>
>> wrote:
>>
>>> I think Trevor is somewhat right. Korosh moved the motion, I don't
>>> remember if it was seconded but I think discussions started before anyone
>>> seconded (please don't quote me on that); then someone said conflict of
>>> interest; in the meantime the chair called us to order, then Md moved the
>>> motion, and I don't know who seconded it.
>>>
>>> Sent from Yahoo Mail on Android
>>> <https://overview.mail.yahoo.com/mobile/?.src=Android>
>>> ------------------------------
>>>   *From*:"Isabelle Johnston" <isabelle.johnston at gmail.com>
>>> *Date*:Wed, Apr 1, 2015 at 11:05
>>>
>>> *Subject*:Re: [GSA Council] Draft minutes from March 24 council and
>>> notice for April meeting
>>>
>>> I was not able to attend the meeting, but if Trevor's description of
>>> what happened is accurate, then I agree that the minutes should be altered.
>>> Decisions made at council should not be taken lightly. Directors play an
>>> important role in governing the GSA, and as we are responsible for
>>> representing our members, we must be accountable for those decisions.
>>> Transparency in the meeting records is an essential part of that.
>>> On Apr 1, 2015 10:49 AM, "Trevor James Smith" <
>>> academic.advocacy.gsa at gmail.com> wrote:
>>>
>>>> Hey Gretchen,
>>>>
>>>> I would like to hear from someone other than the actual mover of the
>>>> motion on this topic before council adopts these minutes.
>>>>
>>>> It was very clear to me that Korosh moved and motivated for the motion.
>>>> Discussion was had well before Eftakhairul's name was added to the motion.
>>>> In order for any motion to be entertained, it must be proposed and
>>>> seconded. Associations names to the motion should be the first order of
>>>> business, and it is fairly clear that Korosh was the person introducing as
>>>> well as motivating.
>>>>
>>>> Again, this is a matter that council needs to address as a whole.
>>>>
>>>> Best,
>>>>
>>>> Trevor J. Smith
>>>> Academic and Advocacy Affairs
>>>> Graduate Students Association | Concordia University
>>>> On Apr 1, 2015 10:02 AM, "korosh" <k_kooche at encs.concordia.ca> wrote:
>>>>
>>>>> Hi,
>>>>>
>>>>>
>>>>>
>>>>> I think we had a good quorum last council meeting but still  thanks
>>>>> for clarification.
>>>>>
>>>>> This  motion approved unanimously by the councilors no one opposed the
>>>>> motion.
>>>>>
>>>>> Any one including executives and councilors can put motion in agenda
>>>>> and ask for some one
>>>>>
>>>>> to move it I put the motion there but councilors not only opposed but
>>>>> also supported the motion.
>>>>>
>>>>> I don’t even think but am pretty sure that this motion completely
>>>>> reflect the actual happening.
>>>>>
>>>>> It is very surprising that some people are not aware  of the way that
>>>>> council works after SEVERAL years.
>>>>>
>>>>> I put the motion get my name down cause I did not want to move it if
>>>>> no one wanted it they could have not moved
>>>>>
>>>>> The motion and the motion should have been failed.
>>>>>
>>>>>
>>>>>
>>>>> I was the person who asked for the  motion and Eftakhairul is the
>>>>> person who moved it this is completely clear to any one
>>>>>
>>>>> who read minutes.
>>>>>
>>>>>
>>>>>
>>>>> Regards,
>>>>>
>>>>>
>>>>>
>>>>> Korosh Koochekian Sabor
>>>>>
>>>>>
>>>>>
>>>>> *From:* Gsaconcordia [mailto:gsaconcordia-bounces at lists.resist.ca] *On
>>>>> Behalf Of *Trevor James Smith
>>>>> *Sent:* Wednesday, April 01, 2015 8:48 AM
>>>>> *To:* gsaconcordia at lists.resist.ca
>>>>> *Subject:* Re: [GSA Council] Draft minutes from March 24 council and
>>>>> notice for April meeting
>>>>>
>>>>>
>>>>>
>>>>> Hey,
>>>>>
>>>>> just wanted to point out a clarification to a motion.
>>>>>
>>>>> CO-20150324-04 was originally motioned by Korosh. Eftakhairul's name
>>>>> was only substituted after Houda pointed out that this was a conflict of
>>>>> interest. I don't think this is transparent and the motion does not reflect
>>>>> the actual happenings of council.
>>>>>
>>>>> If a director is uncomfortable having their name associated with
>>>>> council business, it is their responsibility to remove themselves from the
>>>>> process entirely. Motioning and then substituting their name for another
>>>>> director is misleading to the membership.
>>>>>
>>>>> Best,
>>>>>
>>>>> Trevor J. Smith
>>>>> Academic and Advocacy Affairs
>>>>> Graduate Students Association | Concordia University
>>>>>
>>>>> On Apr 1, 2015 8:38 AM, "Isabelle Johnston" <
>>>>> isabelle.johnston at gmail.com> wrote:
>>>>>
>>>>> Hello,
>>>>>
>>>>>
>>>>>
>>>>> *Time sensitive: *The below motion was adopted by council in my
>>>>> absence, but it has not been carried out.
>>>>>
>>>>>
>>>>>
>>>>> This call was supposed to be sent out on March 25th, and it is now
>>>>> April 1st. I believe this falls under the duties of the President ("1.12
>>>>> "Manage internal communications of the G.S.A."; "1.13. Oversee all
>>>>> managers") and the VP Internal ("Oversee and supervise the work and tasks
>>>>> of the Finance Manager."; "2.10. Help to oversee internal managerial
>>>>> positions"). Therefore, I ask that that the President and the VP Internal
>>>>> ensure that the following be done today, and, as soon as possible:
>>>>>
>>>>>
>>>>>
>>>>> -The call for Finance Manager be posted
>>>>>
>>>>> -An email be sent to all members with the subject line "The GSA is
>>>>> Hiring a Finance Manager"
>>>>>
>>>>> -The call be posted on social media.
>>>>>
>>>>>
>>>>>
>>>>> Thank you in advance,
>>>>>
>>>>>
>>>>>
>>>>> Isabelle
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> 6.1 Re-opening the Call for Applications for a Finance Manager
>>>>> (Isabelle)
>>>>>
>>>>> Motion *CO-20150324-08*
>>>>>
>>>>>
>>>>>
>>>>> *Whereas the GSA is funded by its members and is therefore accountable
>>>>> to its members; *
>>>>>
>>>>>
>>>>>
>>>>> *Whereas the GSA can best serve its members through responsible
>>>>> spending, sharing budgets and financial reports with its members in a
>>>>> timely manner in accordance with our bylaws, and being as transparent as
>>>>> possible about its finances; *
>>>>>
>>>>>
>>>>>
>>>>> *Whereas the Finance Manager plays an important role in carrying out
>>>>> the aforementioned practices and therefore requires a person with the
>>>>> competence, knowledge, and integrity necessary to perform these functions,
>>>>> and furthermore, as per article 11.1 of the GSA bylaws "staff positions
>>>>> shall be made available exclusively to members of the G.S.A."; *
>>>>>
>>>>>
>>>>>
>>>>> *Whereas the call for Finance Manager went unnoticed by many of our
>>>>> members;*
>>>>>
>>>>>
>>>>>
>>>>> *BIRT the call for Finance Manager shall be re-opened for a period of
>>>>> 5 days; *
>>>>>
>>>>> Amendment:
>>>>>
>>>>> *BIRT the callout to hire a new finance manager will be reopened from
>>>>> Friday the 25th of March to Friday the 17th of April *
>>>>>
>>>>> Moved Sean
>>>>>
>>>>> Seconded Korosh
>>>>>
>>>>> Amendment carries.
>>>>>
>>>>>
>>>>>
>>>>> *BIFRT the call for Finance Manager shall be sent out in a separate
>>>>> email with the subject line "The GSA is Hiring a Finance Manager"; *
>>>>>
>>>>>
>>>>>
>>>>> *BIFRT this call shall be posted on social media in order to better
>>>>> reach members who may not be on our email list; *
>>>>>
>>>>>
>>>>>
>>>>> Moved Ribal
>>>>>
>>>>> Seconded Sean
>>>>>
>>>>> Motion carries with amendment
>>>>>
>>>>> Abstentions: Ribal, Sapandeep
>>>>>
>>>>>
>>>>> "The secret of freedom lies in educating people, whereas the secret of
>>>>> tyranny is in keeping them ignorant."
>>>>>
>>>>>
>>>>>
>>>>> Maximilien Robespierre
>>>>>
>>>>>
>>>>>
>>>>> On 31 March 2015 at 20:21, gretchen k <gbayou at gmail.com> wrote:
>>>>>
>>>>> Hello Councillors--
>>>>>
>>>>> Please find your draft minutes attached from Tuesday's meeting.
>>>>>
>>>>> Note - the next meeting of council will take place in H-769 from 6-9pm
>>>>> Monday April 20, 2015.
>>>>>
>>>>>
>>>>>
>>>>> --gretchen
>>>>>
>>>>>
>>>>>
>>>>> May Council - 6-9pm Tuesday May 26, 2015
>>>>>
>>>>>
>>>>> _______________________________________________
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>>>>> Gsaconcordia at lists.resist.ca
>>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> Gsaconcordia mailing list
>>>>> Gsaconcordia at lists.resist.ca
>>>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>>>
>>>>>
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>>>>
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>>
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>
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