[GSA Council] Draft minutes from March 24 council and notice for April meeting

Wed Apr 1 12:17:27 PDT 2015

Hi Gretechen,

I moved the motion: CO-20150324-04.  It's just related to election campain
on our GSA Facebook page. So, there should be any conflict of interests on
regarding this motion.

---
Sincerely,
Md Eftakhairul Islam *Rain    *
Web: http://eftakhairul.com
          http://eftakhairul.github.io

On Wed, Apr 1, 2015 at 11:29 AM, gretchen k <gbayou at gmail.com> wrote:

> Hey folks--
>
> To make this change in the minutes, simply propose the change (pls propose
> the new exact wording your are seeking) after we have a mover and seconder
> to adopt the minutes at the regular april council meeting. we can vote on
> any amendments to the minutes then and any amendment can pass with a simple
> majority.
>
> As for the question about process, the best practice is to call for a
> mover and a seconder before discussing a motion. At times during GSA
> council, members may forget and begin speaking before the motion is opened
> for debate (ie has a mover or seconder), but generally the chair should ask
> for a mover and seconder before allowing further debate/discussion. And we
> have had occasions where members prose motions and then declare their COI
> as they cannot move it so they seek another Councillor to move it. If a
> conflict of interest has been declared, it should be noted in the minutes -
> see the GSA COI policy in the council archive
> <https://www.dropbox.com/sh/r9jkozt2yvj9u3w/AAA5BP6yK2uXsOApNcOxQ4vda?dl=0>
> .
>
> thanks!
>
> --gretchen
>
> On Wed, Apr 1, 2015 at 11:14 AM, Mathilde Mbom <mathildembom at yahoo.ca>
> wrote:
>
>> I think Trevor is somewhat right. Korosh moved the motion, I don't
>> remember if it was seconded but I think discussions started before anyone
>> seconded (please don't quote me on that); then someone said conflict of
>> interest; in the meantime the chair called us to order, then Md moved the
>> motion, and I don't know who seconded it.
>>
>> Sent from Yahoo Mail on Android
>> <https://overview.mail.yahoo.com/mobile/?.src=Android>
>> ------------------------------
>>   *From*:"Isabelle Johnston" <isabelle.johnston at gmail.com>
>> *Date*:Wed, Apr 1, 2015 at 11:05
>>
>> *Subject*:Re: [GSA Council] Draft minutes from March 24 council and
>> notice for April meeting
>>
>> I was not able to attend the meeting, but if Trevor's description of what
>> happened is accurate, then I agree that the minutes should be altered.
>> Decisions made at council should not be taken lightly. Directors play an
>> important role in governing the GSA, and as we are responsible for
>> representing our members, we must be accountable for those decisions.
>> Transparency in the meeting records is an essential part of that.
>> On Apr 1, 2015 10:49 AM, "Trevor James Smith" <
>> academic.advocacy.gsa at gmail.com> wrote:
>>
>>> Hey Gretchen,
>>>
>>> I would like to hear from someone other than the actual mover of the
>>> motion on this topic before council adopts these minutes.
>>>
>>> It was very clear to me that Korosh moved and motivated for the motion.
>>> Discussion was had well before Eftakhairul's name was added to the motion.
>>> In order for any motion to be entertained, it must be proposed and
>>> seconded. Associations names to the motion should be the first order of
>>> business, and it is fairly clear that Korosh was the person introducing as
>>> well as motivating.
>>>
>>> Again, this is a matter that council needs to address as a whole.
>>>
>>> Best,
>>>
>>> Trevor J. Smith
>>> Academic and Advocacy Affairs
>>> Graduate Students Association | Concordia University
>>> On Apr 1, 2015 10:02 AM, "korosh" <k_kooche at encs.concordia.ca> wrote:
>>>
>>>> Hi,
>>>>
>>>>
>>>>
>>>> I think we had a good quorum last council meeting but still  thanks for
>>>> clarification.
>>>>
>>>> This  motion approved unanimously by the councilors no one opposed the
>>>> motion.
>>>>
>>>> Any one including executives and councilors can put motion in agenda
>>>> and ask for some one
>>>>
>>>> to move it I put the motion there but councilors not only opposed but
>>>> also supported the motion.
>>>>
>>>> I don’t even think but am pretty sure that this motion completely
>>>> reflect the actual happening.
>>>>
>>>> It is very surprising that some people are not aware  of the way that
>>>> council works after SEVERAL years.
>>>>
>>>> I put the motion get my name down cause I did not want to move it if no
>>>> one wanted it they could have not moved
>>>>
>>>> The motion and the motion should have been failed.
>>>>
>>>>
>>>>
>>>> I was the person who asked for the  motion and Eftakhairul is the
>>>> person who moved it this is completely clear to any one
>>>>
>>>> who read minutes.
>>>>
>>>>
>>>>
>>>> Regards,
>>>>
>>>>
>>>>
>>>> Korosh Koochekian Sabor
>>>>
>>>>
>>>>
>>>> *From:* Gsaconcordia [mailto:gsaconcordia-bounces at lists.resist.ca] *On
>>>> Behalf Of *Trevor James Smith
>>>> *Sent:* Wednesday, April 01, 2015 8:48 AM
>>>> *To:* gsaconcordia at lists.resist.ca
>>>> *Subject:* Re: [GSA Council] Draft minutes from March 24 council and
>>>> notice for April meeting
>>>>
>>>>
>>>>
>>>> Hey,
>>>>
>>>> just wanted to point out a clarification to a motion.
>>>>
>>>> CO-20150324-04 was originally motioned by Korosh. Eftakhairul's name
>>>> was only substituted after Houda pointed out that this was a conflict of
>>>> interest. I don't think this is transparent and the motion does not reflect
>>>> the actual happenings of council.
>>>>
>>>> If a director is uncomfortable having their name associated with
>>>> council business, it is their responsibility to remove themselves from the
>>>> process entirely. Motioning and then substituting their name for another
>>>> director is misleading to the membership.
>>>>
>>>> Best,
>>>>
>>>> Trevor J. Smith
>>>> Academic and Advocacy Affairs
>>>> Graduate Students Association | Concordia University
>>>>
>>>> On Apr 1, 2015 8:38 AM, "Isabelle Johnston" <
>>>> isabelle.johnston at gmail.com> wrote:
>>>>
>>>> Hello,
>>>>
>>>>
>>>>
>>>> *Time sensitive: *The below motion was adopted by council in my
>>>> absence, but it has not been carried out.
>>>>
>>>>
>>>>
>>>> This call was supposed to be sent out on March 25th, and it is now
>>>> April 1st. I believe this falls under the duties of the President ("1.12
>>>> "Manage internal communications of the G.S.A."; "1.13. Oversee all
>>>> managers") and the VP Internal ("Oversee and supervise the work and tasks
>>>> of the Finance Manager."; "2.10. Help to oversee internal managerial
>>>> positions"). Therefore, I ask that that the President and the VP Internal
>>>> ensure that the following be done today, and, as soon as possible:
>>>>
>>>>
>>>>
>>>> -The call for Finance Manager be posted
>>>>
>>>> -An email be sent to all members with the subject line "The GSA is
>>>> Hiring a Finance Manager"
>>>>
>>>> -The call be posted on social media.
>>>>
>>>>
>>>>
>>>> Thank you in advance,
>>>>
>>>>
>>>>
>>>> Isabelle
>>>>
>>>>
>>>>
>>>>
>>>>
>>>> 6.1 Re-opening the Call for Applications for a Finance Manager
>>>> (Isabelle)
>>>>
>>>> Motion *CO-20150324-08*
>>>>
>>>>
>>>>
>>>> *Whereas the GSA is funded by its members and is therefore accountable
>>>> to its members; *
>>>>
>>>>
>>>>
>>>> *Whereas the GSA can best serve its members through responsible
>>>> spending, sharing budgets and financial reports with its members in a
>>>> timely manner in accordance with our bylaws, and being as transparent as
>>>> possible about its finances; *
>>>>
>>>>
>>>>
>>>> *Whereas the Finance Manager plays an important role in carrying out
>>>> the aforementioned practices and therefore requires a person with the
>>>> competence, knowledge, and integrity necessary to perform these functions,
>>>> and furthermore, as per article 11.1 of the GSA bylaws "staff positions
>>>> shall be made available exclusively to members of the G.S.A."; *
>>>>
>>>>
>>>>
>>>> *Whereas the call for Finance Manager went unnoticed by many of our
>>>> members;*
>>>>
>>>>
>>>>
>>>> *BIRT the call for Finance Manager shall be re-opened for a period of 5
>>>> days; *
>>>>
>>>> Amendment:
>>>>
>>>> *BIRT the callout to hire a new finance manager will be reopened from
>>>> Friday the 25th of March to Friday the 17th of April *
>>>>
>>>> Moved Sean
>>>>
>>>> Seconded Korosh
>>>>
>>>> Amendment carries.
>>>>
>>>>
>>>>
>>>> *BIFRT the call for Finance Manager shall be sent out in a separate
>>>> email with the subject line "The GSA is Hiring a Finance Manager"; *
>>>>
>>>>
>>>>
>>>> *BIFRT this call shall be posted on social media in order to better
>>>> reach members who may not be on our email list; *
>>>>
>>>>
>>>>
>>>> Moved Ribal
>>>>
>>>> Seconded Sean
>>>>
>>>> Motion carries with amendment
>>>>
>>>> Abstentions: Ribal, Sapandeep
>>>>
>>>>
>>>> "The secret of freedom lies in educating people, whereas the secret of
>>>> tyranny is in keeping them ignorant."
>>>>
>>>>
>>>>
>>>> Maximilien Robespierre
>>>>
>>>>
>>>>
>>>> On 31 March 2015 at 20:21, gretchen k <gbayou at gmail.com> wrote:
>>>>
>>>> Hello Councillors--
>>>>
>>>> Please find your draft minutes attached from Tuesday's meeting.
>>>>
>>>> Note - the next meeting of council will take place in H-769 from 6-9pm
>>>> Monday April 20, 2015.
>>>>
>>>>
>>>>
>>>> --gretchen
>>>>
>>>>
>>>>
>>>> May Council - 6-9pm Tuesday May 26, 2015
>>>>
>>>>
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>>>>
>>>>
>>>>
>>>>
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>>>>
>>>>
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>>>
>>>
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>
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