[GSA Council] Draft minutes from March 24 council and notice for April meeting

Wed Apr 1 08:29:26 PDT 2015

Hey folks--

To make this change in the minutes, simply propose the change (pls propose
the new exact wording your are seeking) after we have a mover and seconder
to adopt the minutes at the regular april council meeting. we can vote on
any amendments to the minutes then and any amendment can pass with a simple
majority.

As for the question about process, the best practice is to call for a mover
and a seconder before discussing a motion. At times during GSA council,
members may forget and begin speaking before the motion is opened for
debate (ie has a mover or seconder), but generally the chair should ask for
a mover and seconder before allowing further debate/discussion. And we have
had occasions where members prose motions and then declare their COI as
they cannot move it so they seek another Councillor to move it. If a
conflict of interest has been declared, it should be noted in the minutes -
see the GSA COI policy in the council archive
<https://www.dropbox.com/sh/r9jkozt2yvj9u3w/AAA5BP6yK2uXsOApNcOxQ4vda?dl=0>.

thanks!

--gretchen

On Wed, Apr 1, 2015 at 11:14 AM, Mathilde Mbom <mathildembom at yahoo.ca>
wrote:

> I think Trevor is somewhat right. Korosh moved the motion, I don't
> remember if it was seconded but I think discussions started before anyone
> seconded (please don't quote me on that); then someone said conflict of
> interest; in the meantime the chair called us to order, then Md moved the
> motion, and I don't know who seconded it.
>
> Sent from Yahoo Mail on Android
> <https://overview.mail.yahoo.com/mobile/?.src=Android>
> ------------------------------
>   *From*:"Isabelle Johnston" <isabelle.johnston at gmail.com>
> *Date*:Wed, Apr 1, 2015 at 11:05
>
> *Subject*:Re: [GSA Council] Draft minutes from March 24 council and
> notice for April meeting
>
> I was not able to attend the meeting, but if Trevor's description of what
> happened is accurate, then I agree that the minutes should be altered.
> Decisions made at council should not be taken lightly. Directors play an
> important role in governing the GSA, and as we are responsible for
> representing our members, we must be accountable for those decisions.
> Transparency in the meeting records is an essential part of that.
> On Apr 1, 2015 10:49 AM, "Trevor James Smith" <
> academic.advocacy.gsa at gmail.com> wrote:
>
>> Hey Gretchen,
>>
>> I would like to hear from someone other than the actual mover of the
>> motion on this topic before council adopts these minutes.
>>
>> It was very clear to me that Korosh moved and motivated for the motion.
>> Discussion was had well before Eftakhairul's name was added to the motion.
>> In order for any motion to be entertained, it must be proposed and
>> seconded. Associations names to the motion should be the first order of
>> business, and it is fairly clear that Korosh was the person introducing as
>> well as motivating.
>>
>> Again, this is a matter that council needs to address as a whole.
>>
>> Best,
>>
>> Trevor J. Smith
>> Academic and Advocacy Affairs
>> Graduate Students Association | Concordia University
>> On Apr 1, 2015 10:02 AM, "korosh" <k_kooche at encs.concordia.ca> wrote:
>>
>>> Hi,
>>>
>>>
>>>
>>> I think we had a good quorum last council meeting but still  thanks for
>>> clarification.
>>>
>>> This  motion approved unanimously by the councilors no one opposed the
>>> motion.
>>>
>>> Any one including executives and councilors can put motion in agenda and
>>> ask for some one
>>>
>>> to move it I put the motion there but councilors not only opposed but
>>> also supported the motion.
>>>
>>> I don’t even think but am pretty sure that this motion completely
>>> reflect the actual happening.
>>>
>>> It is very surprising that some people are not aware  of the way that
>>> council works after SEVERAL years.
>>>
>>> I put the motion get my name down cause I did not want to move it if no
>>> one wanted it they could have not moved
>>>
>>> The motion and the motion should have been failed.
>>>
>>>
>>>
>>> I was the person who asked for the  motion and Eftakhairul is the person
>>> who moved it this is completely clear to any one
>>>
>>> who read minutes.
>>>
>>>
>>>
>>> Regards,
>>>
>>>
>>>
>>> Korosh Koochekian Sabor
>>>
>>>
>>>
>>> *From:* Gsaconcordia [mailto:gsaconcordia-bounces at lists.resist.ca] *On
>>> Behalf Of *Trevor James Smith
>>> *Sent:* Wednesday, April 01, 2015 8:48 AM
>>> *To:* gsaconcordia at lists.resist.ca
>>> *Subject:* Re: [GSA Council] Draft minutes from March 24 council and
>>> notice for April meeting
>>>
>>>
>>>
>>> Hey,
>>>
>>> just wanted to point out a clarification to a motion.
>>>
>>> CO-20150324-04 was originally motioned by Korosh. Eftakhairul's name was
>>> only substituted after Houda pointed out that this was a conflict of
>>> interest. I don't think this is transparent and the motion does not reflect
>>> the actual happenings of council.
>>>
>>> If a director is uncomfortable having their name associated with council
>>> business, it is their responsibility to remove themselves from the process
>>> entirely. Motioning and then substituting their name for another director
>>> is misleading to the membership.
>>>
>>> Best,
>>>
>>> Trevor J. Smith
>>> Academic and Advocacy Affairs
>>> Graduate Students Association | Concordia University
>>>
>>> On Apr 1, 2015 8:38 AM, "Isabelle Johnston" <isabelle.johnston at gmail.com>
>>> wrote:
>>>
>>> Hello,
>>>
>>>
>>>
>>> *Time sensitive: *The below motion was adopted by council in my
>>> absence, but it has not been carried out.
>>>
>>>
>>>
>>> This call was supposed to be sent out on March 25th, and it is now April
>>> 1st. I believe this falls under the duties of the President ("1.12 "Manage
>>> internal communications of the G.S.A."; "1.13. Oversee all managers") and
>>> the VP Internal ("Oversee and supervise the work and tasks of the Finance
>>> Manager."; "2.10. Help to oversee internal managerial positions").
>>> Therefore, I ask that that the President and the VP Internal ensure that
>>> the following be done today, and, as soon as possible:
>>>
>>>
>>>
>>> -The call for Finance Manager be posted
>>>
>>> -An email be sent to all members with the subject line "The GSA is
>>> Hiring a Finance Manager"
>>>
>>> -The call be posted on social media.
>>>
>>>
>>>
>>> Thank you in advance,
>>>
>>>
>>>
>>> Isabelle
>>>
>>>
>>>
>>>
>>>
>>> 6.1 Re-opening the Call for Applications for a Finance Manager
>>> (Isabelle)
>>>
>>> Motion *CO-20150324-08*
>>>
>>>
>>>
>>> *Whereas the GSA is funded by its members and is therefore accountable
>>> to its members; *
>>>
>>>
>>>
>>> *Whereas the GSA can best serve its members through responsible
>>> spending, sharing budgets and financial reports with its members in a
>>> timely manner in accordance with our bylaws, and being as transparent as
>>> possible about its finances; *
>>>
>>>
>>>
>>> *Whereas the Finance Manager plays an important role in carrying out the
>>> aforementioned practices and therefore requires a person with the
>>> competence, knowledge, and integrity necessary to perform these functions,
>>> and furthermore, as per article 11.1 of the GSA bylaws "staff positions
>>> shall be made available exclusively to members of the G.S.A."; *
>>>
>>>
>>>
>>> *Whereas the call for Finance Manager went unnoticed by many of our
>>> members;*
>>>
>>>
>>>
>>> *BIRT the call for Finance Manager shall be re-opened for a period of 5
>>> days; *
>>>
>>> Amendment:
>>>
>>> *BIRT the callout to hire a new finance manager will be reopened from
>>> Friday the 25th of March to Friday the 17th of April *
>>>
>>> Moved Sean
>>>
>>> Seconded Korosh
>>>
>>> Amendment carries.
>>>
>>>
>>>
>>> *BIFRT the call for Finance Manager shall be sent out in a separate
>>> email with the subject line "The GSA is Hiring a Finance Manager"; *
>>>
>>>
>>>
>>> *BIFRT this call shall be posted on social media in order to better
>>> reach members who may not be on our email list; *
>>>
>>>
>>>
>>> Moved Ribal
>>>
>>> Seconded Sean
>>>
>>> Motion carries with amendment
>>>
>>> Abstentions: Ribal, Sapandeep
>>>
>>>
>>> "The secret of freedom lies in educating people, whereas the secret of
>>> tyranny is in keeping them ignorant."
>>>
>>>
>>>
>>> Maximilien Robespierre
>>>
>>>
>>>
>>> On 31 March 2015 at 20:21, gretchen k <gbayou at gmail.com> wrote:
>>>
>>> Hello Councillors--
>>>
>>> Please find your draft minutes attached from Tuesday's meeting.
>>>
>>> Note - the next meeting of council will take place in H-769 from 6-9pm
>>> Monday April 20, 2015.
>>>
>>>
>>>
>>> --gretchen
>>>
>>>
>>>
>>> May Council - 6-9pm Tuesday May 26, 2015
>>>
>>>
>>> _______________________________________________
>>> Gsaconcordia mailing list
>>> Gsaconcordia at lists.resist.ca
>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>
>>>
>>>
>>>
>>> _______________________________________________
>>> Gsaconcordia mailing list
>>> Gsaconcordia at lists.resist.ca
>>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>>
>>>
>> _______________________________________________
>> Gsaconcordia mailing list
>> Gsaconcordia at lists.resist.ca
>> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>>
>>
> _______________________________________________
> Gsaconcordia mailing list
> Gsaconcordia at lists.resist.ca
> https://lists.resist.ca/cgi-bin/mailman/listinfo/gsaconcordia
>
>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.resist.ca/pipermail/gsaconcordia/attachments/20150401/0fd47e48/attachment.html>